Page 508 - Excel 2013 All-in-One For Dummies

490 Sharing Your Workbooks Online Sharing Your Workbooks Online
Excel 2013 makes it easy to share your spreadsheets with trusted clients and co-workers. Simply use the options on the Share screen in Backstage view
to e-mail worksheets or send them by Instant Message to others who have access to Excel on their computers. If you use Microsoft’s Lync online meet- ing software, you can present the worksheet to the other attendees as part of a Lync meeting.
And if you save your workbook files in the cloud on your SkyDrive, you can easily share their worksheets by inviting co-workers and clients to open them in Excel on their own devices or, if they don’t have Excel, in their web browsers with the Excel web app.
Additionally, you yourself can edit the workbooks you save on your SkyDrive when you’re away from your office and the computer or device to which you have access doesn’t have a compatible version of Excel installed on it. You simply use that device’s Internet access to log on to the Documents folder
of your SkyDrive containing uploaded copies of your spreadsheets, and then you can use the Excel web app (that runs on most modern web browsers) to open and then review and edit them.
Sharing workbooks saved on your SkyDrive
To share Excel workbooks you’ve saved on your SkyDrive, you follow these steps:
1. Open the workbook file you want to share and then choose File➪Share (Alt+FH).
Excel opens the Share screen with the Invite People option selected (similar to the one shown in Figure 4-1).
2. Click the Type Names or E-Mail Addresses text box and then begin typing the e-mail address of the first person with whom you want to share the workbook.
As you type, Excel matches the letters with the names and e-mail addresses entered in your Address book. When it finds possible matches, they are displayed in a drop-down menu, and you can select the person’s e-mail address by clicking his or her name in the list. To find e-mail addresses in your Address list and add them to this text box, click the Search the Address Book for Contacts button (to the immediate left of the Can Edit drop-down list box) and then use the options in the Address Book: Global Address List dialog box. To share the workbook with multiple people, type a semicolon (;) after each e-mail address you add to this text box.