Page 510 - Excel 2013 All-in-One For Dummies

492 Sharing Your Workbooks Online
Don’t select this check box unless you’re giving your log-in information to the recipient(s) of the e-mail invitation, and don’t give this log-in information to anyone who isn’t in your inner circle or isn’t someone you trust completely.
6. Click the Share button.
As soon as you click the Share button, Excel e-mails the invitation to share the workbook to each of the recipients entered in the Type Name or E-Mail Addresses text box. The program also adds the e-mail address and the editing status of each recipient (Can Edit or Can View) in the Shared With section at the bottom of the Share screen.
All the people with whom you share a workbook receive an e-mail message containing a hyperlink to the workbook on your SkyDrive. When they follow this link, a copy of the workbook opens on a new page in their default web browser using the Excel web app. (If the web app is not compatible with the type of browser in use on their device, the browser opens it with the web viewer.) If you’ve given the user permission to edit the file, the web app con- tains an EDIT WORKBOOK button.
When the user clicks this button in the Excel web app, he or she has a choice between choosing the Edit in Excel or Edit in Excel Web App option from its drop-down menu. When the user chooses Edit in Excel, the work- book is downloaded and opened in his version of Excel. When the user chooses Edit in Excel Web, the browser opens the workbook in a new ver- sion of the Excel web app, containing Home, Insert, and View tabs with a limited set of command options that can be used in making any necessary changes (which are automatically saved to workbook on the SkyDrive).
You must save your Excel workbook to your SkyDrive before you can share it via the Invite People option on the Share screen. If you haven’t yet saved
a copy of your workbook to the SkyDrive, when the Invite People option is selected on the Share screen in the Backstage view, it contains a single Save to Cloud button. When you click this button, the Backstage view displays the Save As screen, where you can save it to a folder on your SkyDrive. After Excel successfully saves the workbook in the cloud, Excel redisplays the Share screen with the Invite People option selected and all the invite options (shown in Figure 4-1) now available.
Getting Sharing links
Instead of sending e-mail invitations to individual recipients with links to the workbooks you want to share on your SkyDrive, you can create hyperlinks to them that you can then make available to all the people who require online editing or review access.