Page 9 - VYSNOVA PROGRAM MANAGEMENT GUIDE 2020

Risk and Issue Management Plan
Communications Management Plan

Staffing Plan
Information Technology Plan

Security Plan (if applicable)
Procurement Plan (if applicable)

Travel Plan
Plan of Actions and Milestones (POAM)
Once the PMP is complete, the PM and/or his/her support staff, will develop the POAM in a Gantt-
style chart on Smartsheet (Template available in the PM Guide Templates Workspace on Smartsheet;
see IT Section for description of Smartsheet and Annex F regarding Training on Smartsheet) from the
objectives and milestones identified in the PMP. This essential document is a decomposition of the
entire project that identifies and provides a working schedule for all the work to be carried out by the
project team to meet the project goals and successfully deliver the customer product or service. In
the POAM, all deliverables (product or service) are broken down to the smallest essential steps
necessary to achieve successful submission of timely deliverables. The POAM will include all
dependencies and will be adjusted and updated in real time with any pertinent updates shared with
the team and the client. This ‘living document’ serves as the real-time schedule tracker for the project
activities related to the project’s milestones/deliverables.

Planning does not end at the completion of all the plans described above. Planning is an iterative
process that is informed by the results of the monitoring stage. Therefore, the PM will be responsible
for continual monitoring of the cost, schedule, and performance of a project and planning for course
corrections, as necessary.
Execution

The PM is responsible for the overall execution of the project, including managing cost, schedule,
performance, quality, risks, and communications at the client level. These daily tasks may be
delegated to project team members, but it is the PM who oversees and is responsible for project
execution as whole.
Monitoring

During execution, the PM will manage the daily monitoring of project execution with the support of
his/her team along with the Vysnova back office functional staff (e.g.: contracts, HR, Accounting, IT).

The PM determines how often they will receive monitoring reports from their team members as well
as escalation and reporting Standard Operating Procedures (SOPs) to the client. PMs should remain
apprised of monitoring results to feed regular decision-making and planning. Once a month, PMs will
prepare a briefing for Vysnova Leadership on the overall health of the project from a cost, schedule,
performance, quality, risk, and profitability perspective. Briefing should include a reviewed Project
Status Report (PSR) from CostPoint and follow the PM Leadership Briefing Template (available in
Copyright 2020 Vysnova Partners Inc. All rights reserved.

5