Page 102 - VYSNOVA PROGRAM MANAGEMENT GUIDE V1.1

ANNEX K: Glossary

an online application used to create project trackers and Gantt charts with
Smartsheet a similar but more user-friendly interface to Excel
a space shared with all team members so that all templates and sheets
created therein are automatically shared with all members of the
Smartsheet Workspace workspace
The clear and accurate description of the technical requirements for the
material, product or service to be procured and the review and revision of
a procurement request/order, if necessary, to maximize competition in
Specifications order to obtain the lowest price and earliest delivery.
T&M (Time and Time and Materials payments are based on hourly rates and costs of
Material) materials used.
Any employee or consultant hired to work for Vysnova that is not a US
citizen or a citizen of the country in which Vysnova is executing its program
Third Country National or project
Deltek Time and Expense system and/or forms used by Vysnova employees,
consultants, or contractors to record the hours worked during a specific pay
Timesheets
period, which must be properly signed by the employee and his/her
supervisor.
Air carriers holding certificates under Section 401 of the Federal Aviation
US Flag Carriers Act of 1958.
A unique entry made in the accounting system that is assigned numerically to
track a vendor invoice, expense report, consultants’ invoice, or Subcontractor
Voucher
invoice. All supporting document are saved on the Accounts Payable Shared
Drive folder by the voucher number.
The combination of all back office functional departments located at
Vysnova's corporate headquarters in Maryland (i.e. Business Development,
Vysnova Corporate Accounting, Contracts, and Human Resources)
Vysnova Field Office The name of Vysnova’s project field office.
Vysnova Operations a supplemental guide to the PM Guide which details all Vysnova's policies
Manual from corporate departments to field office program management
a shared folder that includes all templates and forms required to manage
Vysnova Standard Docs programs and projects
WAWF (Wide Area An electronic invoicing and receipt system that routes documents to
Workflow) appropriate officials.

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