Page 1 - January 2017 final_Neat

INSIDE IPO January 2017

Institutional Planning and Operations This issue:

Space Update......................1
Camden Uncovers Roots.... 2
Kudos Korner.......................6
Police News.........................8

It’s all about the space...

Of the many initiatives within IPO this year, the

Fostering a more efficient and effective infrastructure A Message from the compilation of a database that categorizes assign-
Executive Vice President able and unassignable space within the university has
been a priority. Within a large institution like Rutgers,

if space is underutilized or incorrectly allocated, it can

result in unnecessary requests for space, the misuse

In the past, I have talked about how our divi- of existing space, and ultimately unnecessary expendi-
sion touches every aspect of the university from tures.
“If a school or unit is requesting new space, or
the physical infrastructure to retail to transpor-
tation, and safety. In December, we were lucky modified space, our database can show us what is
enough to play a small part in bringing some joy already available,” explained Christopher Pye, Execu-
tive Director, Office of Space Management. “If we don’t
to those less fortunate than us.
have all of our space cataloged in the database, includ-
Our Newark Community Policing Unit or-
ing diagrams and CAD drawings, how can we possibly
ganized a toy drive to benefit children in and
around the City of Newark. I want to extend my know our space needs?”
With about 94,000 records in the database, Pye and
thanks to RUPD—Newark for coordinating this
successful drive. In addition, members of our Fa- Teresa DeCarlo, Director, Space Management, spent the
cilities Operations staff, working with the Rutgers past two years compiling and verifying the information.
Cooperative Extension, coordinated the pick-up “We are now asking all units to verify the space,” Pye
explained. The database includes space the university
and delivery of clothing and toys for families
in and around New Brunswick. The pictures on owns and leases.
Because schools and units have to pay for the space
pages 4 and 5 demonstrate how much our staff
enjoyed being involved in these efforts, and I am they occupy, it benefits all units to verify the informa-
certain we brought great joy to the recipients. tion in the database. “The system has a user-friendly
web interface, which people log in to, to review the
Thanks to everyone who made a difference.
The most densely populated state in the na- data. We have tried to make this as user-friendly as
tion is New Jersey, so maybe it should come as possible. We hope this news system eliminates the
no surprise when one of our employees uncov- need for shadow systems,” Pye said.
About 2,300 hard copy drawings had to be out-
ers some family history on the site of our new
Camden Nursing and Science building, but it is sourced, digitized, and/or polylined before being en-
tered into the system; however, attaching the data to
certainly a nice coincidence that you will read
those drawings had to be done internally and was very
about on page 2.
Chris Pye and his team have conducted an labor intensive.
“As people login and check their space, they will let
exhaustive space inventory, the first complete
us know if any changes need to be made,” Pye said. In
inventory since the merger. This will aid us
greatly as we move to manage our assets in a addition to the obvious benefits of “knowing what you
more technologically advanced manner. Proper have” Pye added, the more detailed and accurate the
planning relies on knowing the space we have, data is, the better the chances are of getting a higher
how we are using it, and what we will need. You rate of return from the Federal government for facilities
will hear more about this as we move through and administrative costs.
Currently about 300 people are reviewing their indi-
the year.
vidual school or unit space. Eventually the system will
Antonio Calcado
also be able to track employee occupancy.

PLANNING DEVELOPMENT AND DESIGN * UNIVERSITY FACILITIES * BUSINESS SERVICES
STRATEGIC SERVICES * UNIVERSITY PUBLIC SAFETY * OFFICE OF CODES AND STANDARDS