Page 52 - PROGRAM PERFORMANCE PROFILE (PPP)

Application Procedure
Potential researchers from various colleges and campuses of the university are invited to submit a one-page
research concept note presenting briefly the statement of topic/problem, aims and significance of the research project,
necessary background information, expected outcomes and benefits, and scope and limitations. Short-listed
applicants will be asked to submit an 8-10 page fully developed research proposal.

Project Management
The University and Campus Research department will serve as the project management office. Flowchart of
procedures, activities and schedules as well as monitoring and evaluation is provided and must be followed strictly.

Guidelines on Implementing Research Projects
a. Developing and Executing Legal Agreements
Approved research proposals for funding (internally or externally) shall be subject to Memorandum
of Agreement Understanding (MOA/MOU) between the proponent and the University and/or the funding
agency, subject to approval of both parties. Upon the completion of the MOA/MOU, a notice to proceed shall
be issued by the VP-RDET or the funding agency.
b. Designations of Research Personnel
Research designations shall be issued based on the approved research project (program, project,
study) strictly following standard research project hierarchy. For each duly approved research project,
designations shall be issued by the University President to all faculty members and researchers to be involved
in the implementation of the Project, specifying the academic workload of the involvement of each of the
faculty, e.g. as Program Leader, as Project Leader, as Study Leader, or as Project Staff. Only the highest
involvement per project shall be credited. When two are involved as co-leaders the equivalent academic load
shall be halved between them. Other hired members of the research team shall be issued designations or
contracted depending on the job specified in the approved research proposal. The designation shall specify
the duration of the involvement of each researcher. Likewise, the designation shall provide that the researcher
shall be on vacation sick leave (VSL) for the duration of the designation.
c. Purchasing project supplies and equipment
Purchase of project equipment, supplies and materials shall be implemented following the standard
government procedures of public bidding. The annual procurement plan shall also be required for such
purchases.
d. Program of work and budget
The program of work and line-item budget (LIB) of the approved research project shall be strictly
implemented as programmed. A project implementation period may be extended only in meritorious cases
of because of force majeure. A letter of request for the purpose shall be made to the President or the funding
agency by the Project Leader. When the request is justified, the request may be granted.
With respect to the LIB, transfer of funds from one line-item budget to another may be allowed as
long as the amount does not exceed 15 percent of the line item. When the needed realignment exceeds 15
percent of the line item, the project leader needs to request for realignment of funds to the VP-RDET for
internally funded projects and to the funding agency for externally funded projects. Only upon approval of the
request shall the allocation change be formalized and implemented.
e. Research Project Reports
The project leader shall submit a quarterly Progress Report in the prescribed format. The report shall
be the basis of monitoring and evaluation of the progress of project implementation. The progress of project