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 Surveillance of records personnel
 Maintain security emergency plan
 Apply regular fumigation
 Install air-conditioning units
 Whenever necessary adopt body and baggage searches to all personnel entering and
going out of the records storage areas for security reasons.

SUPPLEMENTAL SECURITY CHAINS

For the purpose or classification, there are at least three supplemental security chains
normally adopted in the maintenance of security records and documents.

1) Physical Security

It is a method in safeguarding records and documents by physical means, such as by the
installation of security guards in strategic areas, fire protection measure, construction of
fences, lighting system alarm system, installation of restricted signs prohibiting loiters and
unauthorized personnel, smoking and other similar means of making plans, policies,
programs, training of security personnel, use of utilities, information drives, and
installations against compromise, trespass sabotage, pilferage, embezzlement, fraud or
any form of dishonest and criminal acts against records.

2) Communication Security

It is the protection resulting from the application of measures to prevent the unauthorized
disclosure of classified information or by the use of methods of delay the enemy or
unauthorized person from gaining information or access to the records by means of any
form of communication.

3) Personnel Security

This includes all security measures designed to prevent unsuitable individuals or persons
of doubtful loyalty from gaining access to the classified records and documents or to any
facility and to prevent the appointment or retention of any person as an employee in any
agency. In most cases background check or complete background investigation and
continuous surveillance of a certain employee is applied in order to determine his/her
integrity and loyalty. No individual shall be appointed, retained or assigned to positions
involving the handling of records and documents if there is a reasonable doubt about his
loyalty to the agency or the head of the office or government as a whole.

FACTORS IN DETERMINING THE EXISTENCE OF A REASONABLE DOUBT AND THE
LOYALTY OR INTEGRITY OF AN EMPLOYEE

a) ADVOCATE or malfeasance or threat to alter the standard operating procedures of the
agency for the purpose of degrading the personality of the head of an office or any of its
key officials;
b) INTENTION or attempting to perform his/her duties for the interest of a private person in
preference to interest of the agency as a whole.