Page 155 - ADMINISTRATIVE MANUAL

142

c) INTENTIONAL or unauthorized disclosure to any person any classified matters or
information under the circumstances which should be indicative of his disloyalty to the
head of the office or to agency key officials onto the government.
d) Seeking to alter the policies of the administration to cause adverse effects to the prestige
of the agency.
e) INSINUATION or inflicting intrigues to cause administrative embarrassments.

CLASSIFICATION OF RECORDS

Our vital records and documents are classified as TOP SECRET, CONFIDENTIAL, and
RESTRICTED more specifically defined as follows:

1) TOP SECRET DOCUMENTS

Records or documents contain information and materials, the unauthorized disclosure of
which would cause exceptionally grave damage to the nation politically, economically or
from the point of National Security. This kind of records deserves the most guarded secrets
by the person involved.

2) SECRET RECORDS OR DOCUMENTS

Records contain information or materials, the unauthorized disclosure of which would
endanger National Security cause serious injury to the interest and prestige of the nation
or any government activity or would be of great advantage to other nation.

3) CONFIDENTIAL RECORDS OR DOCUMENTS

Records contain information and materials the unauthorized disclosure of which would be
prejudicial to the interest or prestige of this nation, or any government activity or would
cause administrative embarrassment or unwarranted injury to the honor and dignity of an
individual or would be of advantage of a foreign nation.

FACTORS TO BE CONSIDERED IN THE SECURITY OF RECORDS AND DOCUMENTS

There are three important factors to be considered in the maintenance o security of
records and documents, which are so important that system could not be effective without any of
these factors:

1) Loyalty and Dedication of the Records Personnel

Records personnel should be and must be proven to be loyal, dedicated and
knowledgeable. Even if we have the modern system in records management but if we
have defective personnel, we could not consider our records to be safe and secured.

2) Location and Facilities

Our records should be stored in secured places, such as buildings made of strong
materials, which could sustain fire, typhoon, flood and earthquake with available facilities
such as alarm, fire, extinguishers, insecticides, vaults, keys and padlocks, lighting system,
an waterproof storage areas.