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2) Supply Office notifies COA Auditor of the scheduled delivery. Inspection by COA,
however, is no longer a pre-requisite to payment pursuant to COA Circular No. 94-
006.
3) The Inspection Committee is composed of:
3.1 Supply Officer
3.2 End User

The members shall jointly inspect all deliveries to ensure compliance.
As to quality and specifications, they shall affix their signatures in the caption provided for
in the Inspection Report.

4) Technical Inspector

Evaluation of items which are highly technical in nature shall in all cases be attended by
technical experts of the ISU, and form part of inspection Committee. The Technical Inspector
must affix his/her signature in the Inspection Report.

V. Posting and Issuance to End-User:
1) Supply Office records the required entries in the Ledger Card
2) Supply Office issues delivered items to end-user through:
2.1 Issuance Slip (IS)
2.2 Memorandum Receipt (MR)

VI. Payment:
1) Supply Office prepares Disbursed Voucher (DV), Purchase Order and other
supporting documents.
1.a Supply Office follows up the claim from one signatory to another.
1.b Cashier’s Office remits payment, scores Official Receipt, records. Prepares report,
and transmits to COA for post-audit.

PREPARATION OF REPORTS

I. Nature and Frequency:

1) Requisition and Issuance Slip (RIS) – to be prepared on a monthly basis for submission
to the Accounting Office.

2) Inventory – to be prepared on a yearly basis for submission to COA.

2.1 Condemnation

3) Memorandum Receipt – to be updated annually.