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The following shall be the procedures to be adopted in the implementation of this policy:

1) Determination of the Official Time and the preparation of Official Working Schedules.
Before the beginning of the semester and after the preparation of the official faculty
workload by each department, the official time of the faculty will be determined and their
official working schedules prepared in the following manner:

Faculty Official Time

The Faculty Official Time shall be served following a schedule to be prepared by each faculty to
be endorsed by the department heads and recommended for approval by the Deans.

The Accomplishments of the Official Time Service Schedules shall be made by each faculty by
accomplishing the “Faculty Official Time Service Schedule For,” herein marked as Annex “A”. This
form shall be accomplished at the beginning of the semester aster the workloads shall have been
determined. This form shall be the basis for monitoring faculty and must bear specific entries for
each kind of activity such as instruction, research, extension and teaching-related production.

Members of the Faculty who enjoy the benefits under this policy are also required to accomplish
a Monthly Planning And Accomplishment Chart by accomplishing the form herein marked as
Annex “B”. The front page of the chart (planning chart) defines the range across the days/weeks
where activity during the month. The back page of the chart (accomplishment chart) details the
specific activities and specific outputs realized during the month.

There is no need to include instructional activities in this chart as the activities and outputs in
instruction are relatively standardized.

2) A roving monitoring mechanism shall be adopted to monitor the faculty members 15
minutes after the start of each class and 15 minutes before the end of the period of each
class. Other activities of the faculty members should be supervised and monitored by the
immediate supervisor.

IV. EFFECTIVITY

This approved IRR shall take effect 1 Semester, SY 2004-2005.
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