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Fundraising Engagement

If an organization raises funds in any state where it is not
Hotel Reservations for LHAT incorporated, it must register in that state and file an
annual renewal or financial report. Each state has its own
specific regulations. You can learn more from the URS
Now Being Accepted! multi-state filer project.

Employee Payroll
Sheraton Kansas City Hotel A nonprofit must withhold employee income and

Social Security taxes and pay them regularly according
at Crown Center to a schedule set by the IRS. This schedule is different

2345 McGee Street, Kansas City, MO 64108 for different organizations. Board members and
administrators must ensure that this happens. The
IRS can impose heavy penalties for non-compliance.
About the Accommodations Board members may become personally liable for failed
payments.
LHAT Group Rate for King or Double Federal Grant Reports
Rooms is $174 per night (+18.35%
tax + $1.78 City Development Fee Recipients of federal grants may have to file specific
annual reports. Check the requirements in the original
per night), for single/double/triple/ grant agreement or contract.
quad occupancy.

LHAT’s group rate will be available Additional Annual Activities
three days prior to and three days Evaluate Chief Executive Performance
after the conference dates subject Each year, the board should evaluate the performance
to availability. Note: You may need of the chief executive to make sure annual goals have
to call if your dates do not appear been met and to set expectations for the coming year. This process usually has an impact on compensation.
using the online reservations link. To avoid intermediate sanctions penalties, it is necessary to verify the level of CEO compensation in similar
organizations in the area. National surveys are acceptable resources.

For reservations, visit the Review and Update Conflict-of-Interest Policy

Conference Hotel Each board member needs to review their conflict-of-interest disclosure form and update it. This allows the
board chair to keep track of board members’ affiliations and how they might affect members’ objectivity in
page on LHAT.org for details. decision making.
Arrange for an Independent Audit

Group Reservation Deadline: One of the best ways to ensure accountability and financial integrity is to have an annual independent audit.

Wednesday, June 21, 2023 A practical time to arrange this is as soon as possible in the beginning of the calendar year if your fiscal year
ends in December while allowing for staff time to ready the books and finish the accounting procedures. Set
aside time for the board to study the report before it meets with the auditor to review the report.
After June 21 we cannot guarantee Approve the Budget
rooms or our discounted rate will be Towards the end of the fiscal year, it is time for the board to review and approve the budget for the coming
available. Rooms are available on a year. The staff prepares the budget and the board votes to approve the final document.

first come, first served basis. Please Participate in a Board Retreat
book your room early! Most boards can benefit from an annual retreat to strengthen relationships and to focus on future challenges.

Suitable topics include strategic planning, team building, or refreshing board members’ understanding of
their responsibilities.

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