Page 255 - AREA 10_PPP

PROGRAM PERFORMANCE PROFILE

2. IMPLEMENTATION

➢ State the composition and services of the Record Management Office (RMO) in terms
of records creation & generation; records transmission, records maintenance and use;
records retention; records disposal and records disaster recovery.

Incoming documents from different offices are forwarded to the Records Office for
evaluation, stamping and assignment of document reference number. Documents are
stamped with date received by the receiving personnel. Important information about the
document is recorded in the logbook including the origin, the particulars of the request,
the date of receipt, the office sent to and the date of release. The communication is
forwarded to OVPASS or OVPAA for recommending approval depending upon the nature
of the incoming communication. In the event that there is a need for some clarification, or
there are some requirements that need to complied, OVPAA/OVPASS send back the
communication to the Records Office. The Records Office in turn, sends the
communication back to the origin after the date of release and remarks/notation of the
signing officer has been recorded in the logbook. After complying with the
remarks/requirements, the document is then returned to the Records Office after which
the same document will be transmitted to OVPAA/OVPASS for recommending and finally
to the OP for approval. Upon approval, the communication is returned to the Records
Office wherein the same shall be released to the office concerned after such action of the
document has been recorded in the logbook including the date of release.

Area X: Administration