Page 65 - ITM Employee Handbook September 2020

This policy applies to all Company employees who drive a Company vehicle or for whom driving is an
essential requirement of the job.

3.22.3 Cost
The Company will not under any circumstances cover the cost of road traffic offences committed by
the employee as a result of reckless driving, speeding and generally unsafe driving including fines
received under the Penalty Point System. These costs will be borne by the employee concerned
regardless of whether the vehicle was being used for private or business use at the time the offences
occurred.

3.22.4 Disciplinary Action
An employee of the Company who has been disqualified from driving for any reason may be subject
to disciplinary action, up to and including dismissal. In addition, any breach of this policy may result in
disciplinary action, up to and including dismissal.

The Company reserves the right to reconsider the allocation of Company vehicles where a breach of
this policy occurs or where employees who are disqualified from driving for any reason and/or there
is a significant increase in Insurance Premiums. The Company reserves the right to insist on the
immediate return of a Company vehicle if such an offence occurs.

3.22.5 Employee Responsibilities
The Company insists that all employees:

a. Exercise reasonable care when driving
b. Maintain their vehicles in a clean, roadworthy condition and in good operating order.
c. Inform Management of vehicle maintenance issues including service requirements based on
mileage thresholds, engine warning lights; system warning lights, worn consumables, etc.
d. Adhere to all motoring regulations and conditions
e. Adhere to the regulations covered under the Road Traffic Act, 2002
f. Familiarise themselves with the Penalty Points System and the Road Traffic Act, 2002.

Any employee who wishes to appeal an imposition under the Penalty Points System should inform a
MANAGER before any appeal is lodged with the relevant authorities/court.

It is the responsibility of employee’s assigned Company vehicles to maintain necessary records in order
to identify other drivers of their car who may have been responsible for a road traffic offence affecting
them or their vehicle. It is the employee's duty to inform a MANAGER immediately of any accidents,
which occur including any penalty points endorsed on their driving licence. Any driver who loses their
driving licence or receives an endorsement must immediately advise the Company, as this may have
to be disclosed to the Insurance Company.

3.23 COMMUNICATIONS
We believe that it is essential that you are kept informed about any Company matter, including its
plans for the future, which may directly affect you. We also expect and welcome feedback from you,
and we have a variety of communication channels to encourage a two-way exchange of information.
3.23.1 One-to-Ones
Individual issues concerning employment conditions will be handled individually by a MANAGER on a
one-to-one basis, as part of normal day-to-day work.

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