Page 2 - How do I Create an Award – FULL PAN?

Creating an Award Request – FULL PAN

I Setting up an Award Once you have reviewed and agreed on terms and compliance
Request (OSP/OTT) with the PI and the sponsor, please follow the steps outlined in the
link to set up an Award Request. Enter compliance information
and attach supporting documentation. The final step is to route
the Award Setup Request for appropriate approvals. If you have
been provided the appropriate privileges, the first step of routing
will auto-approve.
Refer to the Job Aid How do I Initiate an Award Setup Request for
detailed steps.
Make sure to use an Award Request type of PAN.
 Make sure the use the same Proposal ID that was used
during the initial PAN request.
 Make sure to note down the Award Request ID. You will
be using the Award Request ID in future steps.
II Approve the Award During this stage, FGC Analysts will review attached documents
Initiation Request and there will be frequent communication with OSP/OTT
(OSP/OTT/FGC could all managers to resolve questions. It is suggested to change the
use this job if assistance approval request to IN PROGRESS status to indicate questions
is needed when taking related to the award request are being resolved.
action (Approve, Deny, Refer to the Job Aid How do I Approve an Award Initiation Request
Pushback, or in for detailed steps.
Progress) on a Request.
III Update Proposal Version You will need to update the Proposal based upon the awarded
V102 (No Submission information. Be careful to appropriately select the correct Pricing
Required) Method and Products as this could have major downstream
impacts. Also changes can be made to F&A and budget at this

time.

A quality check is required before Generating Award to ensure
that information being generated is correct.

Make sure to note down the Award Request ID. You will be using
the Award Request ID in future steps.

Refer to the Job Aid How do I update and Submit Proposal Version
V102.docx for detailed steps.

Please note that you will skip the Submission step in the
script.

IV Generate Award from At this time, you are ready to send V102 information to the award
Proposal Version V102 profile. The Award Generation process brings specified
information from the proposal into award tables in Grants. This

process also maps proposal-related fields in Grants to fields in
Contracts and Project Costing.

PAN Awards will create a Project and Activity when the award is
generated the first time. A full award and contract will be created
when the PAN request award is generated a second time.

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Emory Confidential and Proprietary Last Revised on 2/19/2018 Return to Table of Contents