Page 2 - How do I Create an Award – FULL PAN?
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Creating an Award Request – FULL PAN


         I                     Setting up an Award      Once you have reviewed and agreed on terms and compliance
                               Request (OSP/OTT)        with the PI and the sponsor, please follow the steps outlined in the
                                                        link to set up an Award Request. Enter compliance information
                                                        and attach supporting documentation. The final step is to route
                                                        the Award Setup Request for appropriate approvals. If you have
                                                        been provided the appropriate privileges, the first step of routing
                                                        will auto-approve.
                                                        Refer to the Job Aid How do I Initiate an Award Setup Request for
                                                        detailed steps.
                                                             Make sure to use an Award Request type of PAN.
                                                             Make sure the use the same Proposal ID that was used
                                                               during the initial PAN request.
                                                             Make sure to note down the Award Request ID. You will
                                                               be using the Award Request ID in future steps.
         II                    Approve the Award        During this stage, FGC Analysts will review attached documents
                               Initiation Request       and there will be frequent communication with OSP/OTT
                               (OSP/OTT/FGC could all   managers to resolve questions. It is suggested to change the
                               use this job if assistance   approval request to IN PROGRESS status to indicate questions
                               is needed when taking    related to the award request are being resolved.
                               action (Approve, Deny,   Refer to the Job Aid How do I Approve an Award Initiation Request
                               Pushback, or in          for detailed steps.
                               Progress) on a Request.
         III                   Update Proposal Version  You will need to update the Proposal based upon the awarded
                                V102 (No Submission     information.  Be careful to appropriately select the correct Pricing
                                Required)               Method and Products as this could have major downstream
                                                        impacts. Also changes can be made to F&A and budget at this

                                                        time.

                                                        A quality check is required before Generating Award to ensure
                                                        that information being generated is correct.

                                                        Make sure to note down the Award Request ID. You will be using
                                                        the Award Request ID in future steps.

                                                        Refer to the Job Aid How do I update and Submit Proposal Version
                                                        V102.docx for detailed steps.

                                                            Please note that you will skip the Submission step in the
                                                            script.


         IV                    Generate Award from      At this time, you are ready to send V102 information to the award
                               Proposal Version V102     profile. The Award Generation process brings specified
                                                        information from the proposal into award tables in Grants. This

                                                        process also maps proposal-related fields in Grants to fields in
                                                        Contracts and Project Costing.

                                                        PAN Awards will create a Project and Activity when the award is
                                                        generated the first time. A full award and contract will be created
                                                        when the PAN request award is generated a second time.



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