Page 5 - How do I Reimburse Guest Expenses

Submitting A Guest Expense Reimbursements

1. Click the Add Lines button to enter the accounting information where the guest
reimbursement expense is to be charged.

Add A New Lines page displays

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1. Enter the Line information (Description, Quantity, Unit and Unit Price).
2. The Unit Price populates the Line Amount and the Amount fields.

3. Enter the SpeedChart Key for the new line. If the SpeedChart Key has been entered, the Accounting Details
(excluding account) will automatically populate.

4. Enter the appropriate Expense Account number (5XXXX) based on the receipts being
replenished. For example, if you are replenishing receipts for meal purchases, enter the expense account for meals. If you
have multiple receipts for various types of purchases i.e. food, office supplies, or parking, you would need to enter a new line for
each type of expense as each type requires a different expense account number. Review the Expense Type Categories job aid for
a list of Expense Type account codes.

5. Click the OK button to save the Invoice details. The system will perform field validations and ChartField
combination edits.
The Invoice Details Page displays with an updated accounting line.

Page 5 of 8

Emory Confidential and Proprietary Last Revised on 2/7/2018 Return to Table of Contents