Page 45 - Hello! Proposal - EY Retired Partner and Principal Meeting

Availability
Theme décor and entertainment are subject to availability until contracted. Prior to contracting, holds can be
challenged by the supplier if a client requests the same date

Additional Needs
Additional items may be needed to complete the proposed event. Hello! Destination Management will assist in
coordinating these items on behalf of client, but please note that client is responsible for charges levied by the hotel
and its contracted providers. These rates are not controlled by Hello! Destination Management. Please contact your
hotel representative for estimated costs for needs which include electrical and entertainment riders (i.e. electrical,
staging, backline, sound, lighting, and green room with beverages and/or meals)

Fine Points

• All elements are subject to availability until contracted. Items contracted within 14 days of program
start date will incur a 20% rush charge. Total amount will be based on actual items contracted.
• All costs are based on a two-hour event, unless otherwise noted.
• The Additional Needs above are contingent upon elements chosen from the proposal.
• For most events, Hello! Destination Management requires a minimum of four hours to set-up and three hours to
strike. Additional set-up and strike time may be required for certain events and locations.
• All inclusions, prices and policies are subject to change until contracted.

Hello! Florida Destination Management 2504047XC | Wednesday, August 28, 2024 | Page | 45