Page 58 - Hello! Proposal - EY Retired Partner and Principal Meeting (1)

Sample Event Diagram

*Pending Hotel & Fire Marshal Approval

Availability
Theme décor and entertainment are subject to availability until contracted. Prior to contracting, holds can be
challenged by the supplier if a client requests the same date.

Additional Needs
Additional items are needed to complete the proposed event. Hello! Destination Management will assist in
coordinating these items on behalf of client, but please note that client is responsible for charges levied by the hotel
and its contracted providers. These rates are not controlled by Hello! Destination Management. Please contact your
hotel representative for estimated costs for electrical & rigging services, drayage, shipping and entertainment riders
(i.e. electrical, staging, backline, sound, lighting, and green room with beverages and/or meals)

Event Permits required by applicable county which may be needed for drape, risers, tents, balloons, fire performers,
fire pits, pyro or fireworks. Additional fees may also be incurred for CAD drawings required upon submission for
permit.

Fine Points
• All elements are subject to availability until contracted. Items contracted within 14 days of program start
date will incur a 20% rush charge. Total amount will be based on actual items contracted.
• All costs are based on a four event, unless otherwise noted.
• Entertainment pricing is based on a non-continuous performance unless otherwise noted.
• The Additional Needs above are contingent upon elements chosen from the proposal.
• Fire Permits and Fire watches for fire pits are required based on the style of the fire pit and venue location.
Permitting fees apply and permit requests must be submitted (3) weeks prior to event.
• For most events, Hello! Destination Management requires a minimum of four hours to set-up and three hours to
strike. Additional set-up and strike time may be required for certain events and locations.
• All inclusions, prices and policies are subject to change until contracted

Hello! Florida Destination Management 2504047XC | Wednesday, August 28, 2024 | Page | 58