Page 30 - Sample Employee Handbook.doc

Benefits

Mileage Reimbursement

Employees that engage in business-related travel are eligible for the standard mileage reimbursement if the travel

is properly documented. The standard mileage reimbursement, set by the GSA, includes the costs of operating an
automobile such as depreciation, maintenance, repairs, tires, gasoline, oil, insurance, taxes, and vehicle registration
fees. Normal personal commuting costs are not eligible for reimbursement.

Parking Reimbursement

Employees may be reimbursed for business-related parking expenses up to the established maximum rate of $20.

However, these expenses will only be reimbursed if properly documented. Parking rates above $20 will be
reviewed on a case-by-case basis.

Rental Cars

Automobile rentals should be limited to situations where other means of transportation are not practical,
economical, or available. Travelers are encouraged to choose compact or mid-sized cars whenever possible. Rental
car expenses are eligible for reimbursement if properly documented. If you need more information regarding rental

cars, contact your immediate supervisor, designated manager, or executive director.

Note: Travelers should refill gas tanks before returning the vehicles. Rental companies levy a charge for refueling,
far more than the price of gas. Avoid drop charges by returning the vehicle to the renting location. Compare the

cost of air travel versus driving and drop charges.

Accommodations

Travelers are strongly encouraged to use standard accommodations at reasonably priced mid-market hotels or
motels. Expenses for these accommodations are eligible for reimbursement at the GSA rate in the destination for
the current fiscal year.

For Internal Use Only -- Not For External Distribution

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