Page 21 - 2021 SPRING Sojourner Newsletter

VOL. 98 ISS. 2 21

corporation Bylaws; and and the Judge Advocate, all of whom may present or discuss any
Whereas, it has been discovered that regulatory procedures per- matter of National Trustee concern.
taining to the following By-Laws are not documented even Good management practice requires that this issue be addressed
though standard “word of mouth” practices refined over many by action to document and memorialize such “word of mouth”
years have been developed and followed with success: practices and procedures.
a. BY-LAW 19.2: The Annual Budget, as prepared by the Na- Therefore, be it resolved that the following additions to the By-
tional Secretary in conjunction with the President-Elect, reviewed Laws and National Regulations be approved:
by the National Trustees, and approved by the National Conven- Change National By-Law ARTICLE 19.2 to read as follows: The
tion, shall be the guide for expenditures for the applicable year. Annual Budget shall be drafted by the National Secretary-
b. BY-LAW 19.4: The National Trustees are charged with gen- Treasurer in conjunction with the President-Elect and submitted
eral supervision and control of National Sojourner Budget, Fi- to the National Trustees. The National Trustees shall use the
nances, Properties, Investments and Audits. They are responsible draft as a basis for preparing and presenting a recommended
for the growth, safety and reasonable income of these monies in annual budget and guide for expenditures for the applicable
accordance with appropriate National Sojourners Directives. The year to the National Convention for approval.
National Trustees will include in their annual report to the Nation- Add to NR 6.2 for By-Law 19.2 a new Paragraph 3 National Pres-
al Convention a summary of the status of the investment funds. ident-Elect subparagraph e: Deliver, as required, to the National
National Regulation 8.1.1 refers. Trustees not later 1 March an input to the Annual Budget de-
c. BYLAW 19.6: The financial records of the Order will be audit- tailing funds recommended to support programs to be executed
while serving as National President. Early submission of re-
ed annually in accordance with accepted auditing procedures by a quirements is encouraged to best ensure accommodation of the
Special Auditing Committee appointed by the National President, request in the recommended budget.
or by a professional auditor, and a report thereof made to the Na- Add to NR 6.2 for By-Law 19.6 a new Paragraph 2 National Pres-
tional Convention; and ident, subparagraph j: As required, appoint a Special Auditing
d. NATIONAL REGULATION 6.2 Paragraph 11 NATION- Committee as recommended by the National Trustees.
AL TRUSTEES: Shall have the general supervision and control Add to NR 8.1.1 for By-Law 19.6 a new Paragraph 4 Duties, sub-
over the budget, finances, properties, investments, and audits of paragraph h: Annual Audit: Employ a Special Auditing Commit-
National Sojourners, Incorporated. Specific duties and operations tee or professional auditor to audit the records of the Order an-
are detailed in National Regulation 8.1.1. nually using accepted auditing procedures and report the results
e. NATIONAL REGULATION 8.1.1 NATIONAL TRUS- at the Annual Convention. If a Special Auditing Committee is
TEES: employed, recommend the members of the committee to the Na-
2. COMPOSITION: As set forth in reference (a) the National tional President for appointment.
Trustees are National Officers elected three each year for a term Add to NR 8.1.1 for By-Law 19.6 a new Paragraph 4 Duties,
of three years in accordance with reference (b), National Trustees subparagraph h: Annual Audit: Employ a Special Auditing
must be Sojourners of great experience at the national level who Committee or professional auditor to audit the records of the
are particularly knowledgeable in matters of management, finance Order annually using accepted auditing procedures and report
and budget. the results at the Annual Convention. If a Special Auditing
3. FUNCTIONS: The primary function of the National Trustees is Committee is employed, recommend the members of the commit-
to exercise general supervision and control over the budget, fi- tee to the National President for appointment.
nances, properties, investments and audits of National Sojourners, ____________________________________________________
Inc., and to receive reports of audits thereon. They maintain close 2020-15: NR 3.1 Uniformed Forces List
surveillance over the Trust Funds of the Order. National Trustees Whereas, the United States Space Force, the eighth uniformed
also serve as the Board of Directors, National Sojourners Conven- force whose members are eligible for Active membership in Na-
tion Corporation, with the President, Vice President, Secretary tional Sojourners, Incorporated, was created on 20 Dec 2019, af-
and Treasurer of the National Sojourners Convention Corpora- ter the 1 November 2019 suspense for routine or normal resolu-
tion. The Trustees also serve as Directors of the Spirit of America tions; and
Education Foundation. The Directors will elect a Chairman, Vice Whereas, its Chief of Space Operations was named on 14 Janu-
Chairman and Secretary/Treasurer. The National Secretary- ary 2020, well after the second day of the Mid-Winter Meeting on
Treasurer will serve as the Asst. Secretary/Treasurer. 7 January 2020 for urgent or emerging resolutions; and
4. DUTIES: The Chairman . . . reports to the National Conven- National Regulation 7.1 requires a ¾ vote to suspend the rules to
tion the financial status of the Order and briefs it on the budget for address any emerging important Resolutions for the Order; and
the ensuing year. He may authorize adjustments with the budget Whereas, By-Laws Article 19.1 requires all Resolutions to
accounts in amounts not to exceed $500.00. The Investment change a National Regulation to receive a separate ¾ majority
Council . . . supervises the MIP, SEM and other endowment vote to approve them.
funds on an on-going basis. The National Secretary-Treasurer . . . Therefore, be it resolved that the membership of National So-
is a non-voting participant in all meetings of the National Trus- journers vote to suspend the rules (3/4 majority required) and then
tees. He may be excused at the pleasure of the National Trustees. vote to change National Regulation 3.1 Membership, Para 2.a.
He has the authority to make adjustments within the budget in Active Members: “Those who are serving or have served honora-
amounts not to exceed $100.00. Any such adjustments will be bly as members, regular or reserve, of the United States in the
reflected in his quarterly financial statement for the information of Army, Navy, Air Force, Marine Corps, Coast Guard, Public
the National Trustees. He is responsible to the National Trustees Health Service, Oceanic and Atmospheric Administration...” to
for all financial, business and property management of the Order. add: Space Force, place Services in correct order precedence,
5. MEETINGS: In addition to the National President (ex-officio and using current and correct nomenclature to read: Army, Ma-
member) and the National Secretary-Treasurer, other non-voting rine Corps, Navy, Air Force, Space Force, Coast Guard, Public
participants in meetings of the National Trustees may normally Health Service, and National Oceanic and Atmospheric Admin-
include the National President-Elect, National Vice-Presidents istration. Changes to other derivative documents will be made as