Page 25 - 2021 SPRING Sojourner Newsletter

VOL. 98 ISS. 2 25

meetings, conduct correspondence, maintainthe National Poli- WHEREAS, National Regulation 4.3 was written, when many
cy File, file the names and contact information of all Directors if not most Sojourners were active duty personnel, to respond
with the Commonwealth of Virginia, and perform such other to a National Emergency caused by a war, not any other situa-
duties as may be assigned. The minutes of Board of Directors tion, such as fire, flood, natural disaster, or pandemic and
meetings will be filed electronically at National Headquarters WHEREAS, The only tested, proven, trusted approach to Ad-
and be available to all who desire to see them in an effort to ministration of National Sojourners During a National Emer-
provide full disclosure and comply with Sunshine Laws. gency was during WWI (1942-1946), when an Executive Com-
d.National President: The National President is a Director mittee consisting of a Chairman, the National Line Officers,
during his term of office, but cannot be anelected officer of the National Trustees, and Past National Commanders acted in
Board of Directors. The National President is responsible to lieu of the membership, guided the order, ensured continuity
execute his Strategic Plan and conduct all day-to-day opera- of operations, and provided continuity of leadership by elect-
tions as specified in the By-Laws and National Regulations. ing officers, approving budgets, acting on essential resolu-
e.The National Secretary-Treasurer: The National Secretary- tions, and conducting other essential business and
Treasurer will support the Board ofDirectors as necessary, WHEREAS, National Regulation 4.3 does not specify when it
but he is not a Director. He may attend all meetings of the is implemented, who implements it, how long it lasts, what
National Board of Directors but may be excused at the pleas- actions can be taken during the National Emergency, or when
ure of the Chairman. it terminates other than to state if National Officers are availa-
5.MEETINGS: ble or not;
a.The National Board of Directors normally meet three times a THEREFORE, BE IT RESOLVED That National Sojourners,
year. The first meeting is held after theregular election at the when a National Emergency prevents the Order from holding
National Convention for the purpose of electing a chairman, a National Convention, utilize the Board of Directors with the
vice-chairman, and secretary of the Board of Directors. They Chairman of the Board to lead an Executive Committee con-
meet in full business session at the Mid-Winter Meeting of sisting of the Board of Directors, National Line Officers, Na-
National Officers and in June prior to the opening of the Na- tional Secretary-Treasurer, National Judge Advocate, National
tional Convention. They may meet in special session any other Trustees, and Past National Presidents to enable business to
time called by the chairman or as requested by a majority of be conducted in compliance with National Directives to in-
the National Directors for necessary business. Three or more clude 1) electing National Officers, 2)approving an annual
National Directors constitute a quorum. Any Sojourners may budget, 3) acting on essential resolutions, and 4) conduct
attend meetings but may not be accorded privilege of the floor other essential business to ensure continuity of leadership
except as covered by (b) below. and operations.
b.In addition to the National President, who is a member of That National Sojourners modify the National By-Laws and
the Board of Directors, other non-votingparticipants in meet- National Regulations as follows:
ings of the National Board of Directors may normally include The National By-Laws will be amended as follows:
the National President-Elect, National Vice-Presidents, Na- ARTICLE 4: Legislative and Executive Authority Para 4.2
tional Secretary-Treasurer, and the Judge Advocate, all of The Executive Authority shall be exercised by the Board of
whom may present or discuss any matter of National Board of Directors and National President. The Board of Directors en-
Directors concern. Any other member of National Sojourners sure overall policy compliance with the philanthropic and
may request permission to participate in any portion of meet- educational foundation of the Order, the Purposes, National
ings of the National Board of Directors as he may have perti- By-Laws, National Regulations, and other Directives relative
nent interest. to the Articles of Incorporation and are the Supreme Author-
6.ORDER OF BUSINESS: The Chairman of the Board of Direc- ity during a National or State Emergency or any natural
tors will distribute an agenda prior to eachNational Conven- disaster which prevents holding the National Convention.
tion, Mid-Winter Meeting, or Special Meeting The National President is the Chief Executive for day-to-day
The Resolutions Committee has not completed reviewing this leadership of the Order during normal operations and a
Resolution. member of the Board of Directors. He ensures compliance
_____________________________________________________ by National Line Officers, Committees, Chapters, Clubs, and
2021-2-2 Resolution National Board of Directors Authority members for all operations. During a National or State
When a National Convention Is Cancelled Emergency or natural disaster, the Board of Directors shall
WHEREAS, National Regulation 4.3 Administration of Nation- be the Supreme Authority and act for the membership on
al Sojourners During a National Emergency was written based issues involving the National Emergency.
on situations that existed in 1918, 1925, and 1941-45; was The National Regulations will be amended as follows:
published in 1982; has not thought about or updated since it NR 4.3 Administration of National Sojourners During a
was first written, and is seriously incomplete and out of date National, State, or Other EmergencyReference (d) National
and Regulation 8.1.0
WHEREAS, While the current version of NR 4.3 refers to 1925 Para 3. ACTION/ASSIGNMENT: The following actions will
and 1930, there was no mention of operations during a na- take effect upon declaration of a national emergency by the
tional emergency in any edition of the Constitution and By- United States Congress or United States President; a State
Laws from 1918 through 1982 and emergency in the State hosting the National Convention by