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5. Notice of a meeting shall reach Council Members at least thirty days, but normally
five to six months, before the date of the meeting by post, fax or e-mail; and shall be
accompanied by a provisional agenda. Supporting documents shall be forwarded to
Council Members as soon as they are available.
6. The quorum for a meeting shall be set at one third of the total membership of the
Council in office at the time of the meeting.
7. If a quorum is not present within thirty minutes of the starting time set for the meeting, then:
A. A regular meeting shall proceed to conduct the business as announced in the
agenda, provided that before any action is taken the decisions shall be subject
to ratification by mail according to procedures specified in Section 3 of this
Statute; or
B. A special meeting shall be adjourned and the matter or matters to be dealt
with shall be taken up by mail.
8. A Council Member may propose any other business to be taken up at a meeting,
provided the Rector receives notice at least fourteen days before the date set for the
meeting. Such notice shall be accompanied by a memorandum furnishing adequate
information on the matter or matters to be decided.
9. The Chairman or, in his or her absence, the First Vice Chairman shall preside over a
Council meeting. In the absence of both the Chairman and the First Vice Chairman,
a member elected by the Council shall preside as chairperson pro tem.
10. At the commencement of each meeting of the Council, the minutes of the previous
meeting of the Council, the minutes of the previous meeting and the amendments
thereon received by mail from the Council Members before the meeting shall be
submitted for approval. Such amendments, if approved by the meeting, shall be
implemented without prejudice to any action done by the Rector pursuant to the
minutes before the amendments.
SECTION 3
MATTERS NEEDING COUNCIL DECISIONS BETWEEN MEETINGS
1. Between regular meetings of the Council, the Rector in consultation with the
Chairman of the Council may refer any matter which calls for a Council decision to
Council Members by registered mail or fax or e-mail. The Rector shall request an
immediate acknowledgment of receipt when fax and e-mail are used and ensure
that all members receive the communication in time for voting.
2. For each such matter, so referred to Council Members, the Rector shall provide clear
and adequate information to facilitate a decision.
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RECORD OF PROCEEDING | THE 11 MEETING OF THE WBU COUNCIL
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