Page 33 - Employers Tax Guide to Fringe Benefits

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The type and rule above prints on all proofs including departmental reproduction proofs. MUST be removed before printing.
• The lease value rule. Preparing and filing your tax return. Go to IRS.gov/
Election not to withhold income tax. You can EmploymentEfile for more information on filing your em-
ployment tax returns electronically.
choose not to withhold income tax on the value of an em-
ployee's personal use of a highway motor vehicle you pro- Employers can register to use Business Services On-
vided. You don't have to make this choice for all employ- line. The SSA offers online service for fast, free, and se-
ees. You can withhold income tax from the wages of some cure online Form W-2 filing options to CPAs, accountants,
employees but not others. You must, however, withhold enrolled agents, and individuals who process Forms W-2,
the applicable social security and Medicare taxes on such Wage and Tax Statement, and Forms W-2c, Corrected
benefits. Wage and Tax Statement. Employers can go to SSA.gov/
You can choose not to withhold income tax on an em- employer for more information.
ployee's personal use of a highway motor vehicle by: Getting answers to your tax questions. On
• Notifying the employee as described below that you IRS.gov, get answers to your tax questions any-
choose not to withhold; and time, anywhere.
• Including the value of the benefits in boxes 1, 3, 5, and • Go to IRS.gov/Help for a variety of tools that will help
14 on a timely furnished Form W-2. For use of a sepa- you get answers to some of the most common tax
rate statement in lieu of using box 14, see the General questions.
Instructions for Forms W-2 and W-3.
The notice must be in writing and must be provided to • Go to IRS.gov/Forms to search for our forms, instruc-
tions, and publications. You will find details on 2019
the employee by January 31 of the election year or within tax changes and hundreds of interactive links to help
30 days after a vehicle is first provided to the employee, you find answers to your questions.
whichever is later. This notice must be provided in a man-
ner reasonably expected to come to the attention of the • You may also be able to access tax law information in
affected employee. For example, the notice may be your electronic filing software.
mailed to the employee, included with a paycheck, or pos-
ted where the employee could reasonably be expected to Tax reform. Tax reform legislation affects individuals,
see it. You can also change your election not to withhold businesses, and tax-exempt and government entities. Go
at any time by notifying the employee in the same manner. to IRS.gov/TaxReform for information and updates on
Amount to report on Forms 941 (or Form 944) and how this legislation affects your taxes.
W-2. The actual value of fringe benefits provided during IRS social media. Go to IRS.gov/SocialMedia to see the
a calendar year (or other period as explained under Spe- various social media tools the IRS uses to share the latest
cial accounting rule, earlier in this section) must be deter- information on tax changes, scam alerts, initiatives, prod-
mined by January 31 of the following year. You must re- ucts, and services. At the IRS, privacy and security are
port the actual value on Forms 941 (or Form 944) and paramount. We use these tools to share public informa-
W-2. If you choose, you can use a separate Form W-2 for tion with you. Don’t post your social security number or
fringe benefits and any other benefit information. other confidential information on social media sites. Al-
Include the value of the fringe benefit in box 1 of Form ways protect your identity when using any social network-
W-2. Also include it in boxes 3 and 5, if applicable. You ing site.
may show the total value of the fringe benefits provided in The following IRS YouTube channels provide short, in-
the calendar year or other period in box 14 of Form W-2. formative videos on various tax-related topics in English,
For additional information about reporting of fringe bene- Spanish, and ASL.
fits on Form W-2, see the General Instructions for Forms
W-2 and W-3. • Youtube.com/irsvideos.
If you use the special accounting rule, you must notify • Youtube.com/irsvideosmultilingua.
the affected employees of the period in which you used it.
You must give this notice at or near the date you give the • Youtube.com/irsvideosASL.
Form W-2, but not earlier than with the employee's last Watching IRS videos. The IRS Video portal
paycheck of the calendar year. (IRSVideos.gov) contains video and audio presentations

for individuals, small businesses, and tax professionals.
How To Get Tax Help Getting tax information in other languages. For tax-

payers whose native language isn’t English, we have the
If you have questions about a tax issue, need help prepar- following resources available. Taxpayers can find informa-
ing your tax return, or want to download free publications, tion on IRS.gov in the following languages.
forms, or instructions, go to IRS.gov and find resources • Spanish (IRS.gov/Spanish).
that can help you right away.
• Chinese (IRS.gov/Chinese).
• Korean (IRS.gov/Korean).

• Russian (IRS.gov/Russian).

Publication 15-B (2020) Page 31