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STARTER KIT | Accounts Payable Clerk

POSITION CHARTER

POSITION CHARTER ACCOUNTS PAYABLE CLERK

A. Job Title Accounts Payable-Clerk
B. Place of Work
Perform accounting and clerical tasks related to the efficient
C. Scope & General Purpose maintenance and processing of accounts payable transactions and
update of Monthly Government dues and remittances.
D. Responsible to: Accounting Manager/Director of Finance
E. Responsible for: Recording of daily sales transactions
F. Liaises with: All Accounting Staff
G. Limits of authority: As set by the Accounting Manager and Director of Finance
H. Reporting date:

I. Duties & Responsibilities:

1. Reviews invoices and check requests producing accurate reports.
2. Sorts and matches invoices and check requests.
3. Sets invoices up for payment.
4. Processes check requests on a timely manner.
5. Prepares and processes accounts payable checks, wire transfers and payments.
6. Reconciles payments.
7. Prepares analyses of accounts.
8. Monitors accounts to ensure payments are up to date at all times.
9. Resolves invoice discrepancies and reports it to Accounting Manager.
10. Organizes all vendor files ensuring that documents are intact and in safe place.
11. Corresponds with vendors and responds to inquiries in a courteously manner.
12. Produces monthly reports meeting deadlines at all times.
13. Assists in month end closing with ready reports at hand.
14. Investigates and resolves suppliers’ queries in a courteous manner maintaining the standards set by the
Hotel.
15. Processes adjustments as approved by the Department Heads.
16. Prepares weekly aging reports of payables for both trade and non-trade transactions

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