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STARTER KIT | Accounts Payable Clerk
OPERATING PROCEDURES & STANDARDS
Department : Accounting and Administration
Section : Accounting
Responsible Staff: Accounts Payable Clerk
Accountable Head: Accounting Manager
Task 1: Responsible for payment to hotel suppliers & other disbursements.
STEP(s) STANDARD(s)
1. Review invoices and prepare check request. All invoices should have complete attachments.
2. Complete attachment should be reviewed and Transaction should be accounted properly & journal entries
checked. must be classified correctly.
3. Prepare the check voucher (CV) and forward to the
General Fund Custodian for check preparation.
Task 2: Prepare Accounts Payable report and reconciliation of payments.
STEP(s) STANDARD(s)
1. Daily updates on the A/P listing. Proper maintenance of each vendor’s account.
2. Prepare analysis of accounts on a daily basis. Respond to any inquiries of vendor regarding their account.
3. Establish vendor file maintenance.
4. Resolve any invoice discrepancies.
Task 3: Monthly remittance of government dues & business taxes.
STEP(s) STANDARD(s)
1. Priorities on monthly submission of government Timely remittance of government taxes.
compliance such as EWT & VAT.
2. Submit quarterly requirements.
3. Prepare the check voucher (CV) and forward to the
General Fund Custodian for check preparation.
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