Page 38 - STARTER KIT STORAGE CLERK 2017v

STARTER KIT | Shift Engineer

OPERATING PROCEDURES & STANDARDS

Department : Finance and Accounting
Section : Purchasing
Responsible Staff: Storeroom Clerk
Accountable Head: Purchasing Manager

Task 1: Making the Purchase Requisition. Regulation & Issuance of Stocks
STEP(s) STANDARD(s)

1. Check all the Bin cards for items that are nearing or at No incidence of unapproved or disapproved PR being
the Par stock level already. Fill up the PR form forwarded to the purchasing officer/person in charge of
indicating the date requested and date needed, items making the P.O.
needed, canvassed price (if available already).

2. Submit the PR for approval to the immediate head
and the department head for approval.

3. Forward the PR to the purchasing officer/person in
charge of making the PO (Purchase Order).

Task 2: Receiving of deliveries.
STEP(s) STANDARD(s)

1. For non-perishable food and beverage items, No incidence of unsigned invoices/delivery receipts.
receiving shall be done in the F&B Storeroom.
No incidence if incorrect/inaccurate invoice.
2. Items were checked for its required specifications,
quantity and expiry date and compare with the Non-acceptance of items that fall below standard
Purchase Order, any discrepancies are to be reported specifications.
and acknowledged by both the delivery man and the
storeroom clerk. Non-acceptance of items not listed on the Purchase Order.

3. Accept the merchandise by signing the delivery Items which are spoiled/damaged should be returned to
receipts and/or invoices. supplier for replacement.

4. Ensure that items delivered were placed in order on Coordinate immediately with the concerned head any
the stockroom. discrepancies that occurred.

Task 3: Stacking/Storing of items received.
STEP(s) STANDARD(s)

1. Tags/stamps merchandise with the date receipts and All items are properly labelled/dated.
price paid.
No incidence if breakage due to mishandling.

33