Page 14 - Team Member Handbook Aug 2020.docx

POLICY: OVERTIME Policy #5
CREATION DATE: September 2015
REVISION DATE: November 2016; June 2017

EFFECTIVE DATE: January 2016
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Team members will be notified on their Job Description at the time of hire as to whether they
are classified as “exempt” or “non-exempt” as determined by the Fair Labor Standards Act.
This policy addresses payment for overtime for non-exempt team members. Definitions of
Exempt and Non-Exempt Team Members can be found in the Team Member Classification
Policy #10.

Non-Exempt
Team members must punch in and out each day. These hours are recorded by using
Kronos. Each team member must sign his or her time card to verify that the reported hours
worked are complete and accurate. Your time card must accurately reflect all regular and
overtime hours worked, any absences, late arrivals, early departures and meal breaks. Do not
sign your time card unless it is accurate. If your time card is not accurate, notify your supervisor
immediately. When you receive each pay check, please verify immediately that you were paid
correctly for all regular and overtime hours worked each work week.

Unless you are authorized by your supervisor, you should not work any hours that are not
authorized. Do not start work early, finish work late, work during a meal break or perform any
other extra or overtime work unless you are authorized to do so and that time is recorded on
your time card. In cases when obtaining prior approval for overtime is not possible, such as
situations involving late pick of children, the team member must inform their immediate
supervisor of the situation as soon as possible following the overtime hours. Team members are
prohibited from performing any "off-the-clock" work. "Off-the-clock" work means work you may
perform but fail to report on your time card. Any team member who fails to report or
inaccurately reports any hours worked will be subject to disciplinary action, up to and including
termination.

It is a violation of the Company's policy for any team member to falsify a time card, or to alter
another team member's time card. It is also a serious violation of Company policy for any team
member or manager to instruct another team member to incorrectly or falsely report hours
worked or alter another team member's time card to under- or over-report hours worked. If
any manager or team member instructs you to (1) incorrectly or falsely under- or over-report
your hours worked, or (2) alter another team member's time records to inaccurately or falsely
report that team member's hours worked, you should report it immediately to the Chief
Executive Officer.
The nature of the duties and responsibilities of some non-exempt team members may require
overtime work from time to time. Overtime work should be considered an exceptional situation.

As per Policy 29, Hours of Attendance/Work Schedules, non-exempt team members are
specifically prohibited from doing work at home without prior approval. Approval will only be
granted in limited circumstances with specific regard to whether the work will create and
overtime pay situation.

In an urgent situation, a supervisor may inform a team member of the need to work overtime
with little or no notice. Team members who refuse overtime assignments may be subject to
disciplinary action up to and including termination.