Page 48 - UNIZULU Disaster Management Plan Report

UNIVERSITY OF ZULULAND
designated contact person/s have been contacted
within two hours of the incident.
2) Contact the warden, Registrar, and faculty as
necessary.
3) Set up counselling sessions as needed.
4) Initiate a debriefing session within 72 hours of
incident with students, Dean of Students.
14.1.4 Safety Health and Environment Office
6) Contact Guidance and Counselling to support peers/ colleagues affected by the incident.
7) Assess the situation to decide which university official, if any, should go to the site or to the hospital.
8) Maintain direct contact with the PSD.
14.2.2 Director or Dean of Faculty
Upon receiving notification of a life-threatening injury involving a university employee, the responsibilities of the relevant Director or Dean of Faculty are as follows:
Upon receiving notification of an accident or life-threatening
injury on campus involving a university employee or student, 1) the responsibilities of the SHE Office are as follows:
1) Liaise with the PSD and Dean of Students or affected
managerial employees regarding details of the
incident. 2)
2) In accordance with section 24(1)(a), (b) and (c) of the
OHS Act, ensure that the incident is reported to a Department of Labour inspector within seven days. 3)
14.2 Critical Response Team Procedures
Upon receiving notification of life-threatening injury involving a university student or employee, the Chair of the Management Team has the following responsibilities:
1) If necessary, declare an emergency or disaster and
notify all members of the Management Team.
2) Liaise with the Incident Manager to monitor the
situation and provide assistance as necessary.
3) Office of the VC to issue a statement to all UNIZULU
email users.
14.2.1 Dean of Students
Upon receiving notification of a life-threatening injury involving a university student, the Dean of Students’ responsibilities are as follows:
1) Contact the Disaster Manager, if necessary, to activate
the Disaster Management and Response Network.
2) Contact the Communications and Marketing Division.
3) Contact the Sports Director if the student was
participating in a sporting programme.
4) Contact the Student Bureau if the student is an
international student.
5) As soon as possible, initiate a debriefing session
and determine who should contact the next of kin or designated contact person/s on behalf of the University.
As soon as possible, initiate a debriefing session
and determine who should contact the next of kin or designated contact person/s on behalf of the University.
Contact Guidance and Counselling immediately and alert them to the disaster, so that they can support colleagues affected by the death.
Inform relevant members of Senior Management: VC and DVC, Executive Director of Infrastructure, Director of Communications and Marketing, Sports Director (if the employee was participating in a sport programme), Student Bureau (if the employee was registered as a student).
4) Liaise with the employee’s manager/HOD to decide which university official, if any, should visit the employee.
5) Maintain direct contact with the PSD.
14.2.3 Communications and Marketing Division
Upon receiving notification of a life-threatening injury involving a university employee or student, the Director of Communications and Marketing’s responsibilities are as follows:
1) Obtain the facts from the PSD and, where applicable, the Dean of Students (w.r.t. students) or the manager/ HOD (w.r.t. employees).
2) Prepare core messages, a fact sheet, news release and briefing document where necessary.
3) Dispatch communication to internal stakeholders, the media and external stakeholders through the website if necessary.
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DISASTER MANAGEMENT PLAN