Page 153 - Training 2019

STANDARD OPERATING PROCEDURE – BIN CARDS USED IN RECORDING STOCK
MOVEMENTS AND SETTING MINIMUM AND MAXIMUM STOCK QUANTITIES
The below standard operating procedure (SOP) sets out the function and purpose of the bin cards used to record stock
movements on a daily basis. Additionally, minimum and maximum quantities of stock to be recorded on the respective
bin cards are also dealt with.
All policies and procedures contained herein should be complied with and any deviations or differences noted should be
reported immediately to the relevant Sales Manager. Failure to adhere to the policies and procedures contained herein
will result in disciplinary action which may result in your dismissal.

GENERAL ADMINISTRATION FUNCTION – BIN CARDS:
Each Sales Manager needs to monitor their stock levels and the use of the bin cards within their branch. Ultimately, the
daily operation thereof is delegated to the Storeman, although this does not absolve the Sales Manager’s responsibility
in respect of monitoring and ensuring that all processes are followed correctly. The below points set out the procedures
to be followed:
- It is the Storeman’s responsibility to monitor and keep the bin cards up to date at all times. The Sales Manager
is to monitor this process – regular spot checks, etc.
- All inventory codes must have a bin card, even if no stock is carried or there is no stock on the shelf;
- Each spot on the shelf must be clearly marked with the inventory code and with the attached bin card;
- The customer/supplier document number must be recorded against the stock movement on the bin card;
- The bin card totals need to be the same as the stock on the shelf – this is to be cross-checked to Pastel on a
regular basis (during the course of the month as well as at month end stock count);
- In the 18APOLLO15T example (Inventory/search item/activity) (and we are reviewing April stock) if you look at
the quantity on hand as at end of March (32,000) and quantity on hand for April (26,250) these are the open
and close amount on Pastel that needs to match the Bin Card. You will also notice that incoming stock was
20,000 in December, 20,000 in January and 30,000 in May……all these numbers should reflect on the bin card.

SOP-BC.001
Updated 22 May 2019 Initial___________