Page 173 - Training 2019
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1) Check that the GENERIC has no stock
2) Zero all the cost zones
3) Check that the product and category grouping is correct.
4) Change the description (must start with customers initials (Paarl Labels would be PL) and some product description
and dimensions to easily identify the product to the driver, customer and everyone in the system
5) Save all the changes
6) Now you can take on the stock
MONTHLY STOCK TAKE OF 06MAN AND OTHER GENERIC CODES
When you are using 06MAN or 09BRUSH codes as per above examples, when it comes to month end stock take it is
imperative that we double check these stock items as products should be in an out and the code should state ZERO
stock. However, there are some exceptions as follows:
1) Stock comes in late at month end and is only going out in the new month.
2) Stock arrives and for some reason is sent out urgently on delivery note……this is the extreme exception.
3) Split orders where the customer is taking part order in current month and part in the following month against
an agreement with an order number
4) The rare moment where we are waiting for an official order…….again this is the extreme exception.
Every one of these items must be recorded on the stock variance sheet with a legitimate reason
NEW STOCK CODES REQUIRED
New procedure for new stock codes required at all branches. This will need to be approved through someone senior (in
the short term this will be done by the CEO) as no one is allowed to just nilly-willy create new codes. We currently
have a procedure in place to request a code and this will need to be filled in and sent through for approval. Please
provide as much information as possible, including the product group ant product category.
The second point to bear in mind is to start the process early and not at the last minute when you need to run an
invoice. We need to be pre-emptive rather than proactive.
____________________________ __________________________
APPROVED BY DATE
SOP-06MANCODES – 06MAN and Generic codes
Updated 24 June 2019 Initial___________
