Page 35 - SHS Inform (V25) NEW_Neat

People

Update
Update

Business Improvement Team Update Health & Wellbeing
The end of March saw the formal completion We are continuing to
of the Gazelle programme. Many individuals raise awareness
and teams within the Group supported the and keep the mental
Your Vendor, Your Responsibility delivery of the project outcomes which wellbeing conversation
resulted in the integration of industry-leading
It is essential that all purchases are technologies to deliver a step change in the alive by focusing on key
pre-authorised before services or goods Group’s planning and reporting capability. The topics through monthly
are ordered, not only to ensure costs are project could not have been delivered without webinars, toolkits and
adequately controlled but to make sure everyone’s ingenuity and support. A HUGE online resources as part
we have accurate accounting and fraud is thank you to everyone who was involved. of our ongoing mental
prevented. This is basic and fundamental wellbeing campaign.
industry practice. The work goes on! As Gazelle came to its The Larder has lots of
A purchase order (PO) is a commercial natural conclusion, the Business Improvement helpful information on topics such as resilience,
Team has been established to deliver Supply
motivation, mindfulness and coping mechanisms.
document and the first official offer issued Planning, SAP Analytics Cloud reporting Please take the time to review the resources and
by a buyer to a seller. When a supplier/ and to optimise new ways of working. It is engage in the monthly activities. We’re here for you
vendor accepts a purchase order, a legally essential that we embed our new processes
binding contract is formed between the and leverage our new capabilities. Our Group-wide network of mental health first through the 24/7
two parties. When generating a purchase aiders continue to provide support and guidance
order please remember to check the The Business Improvement Team will as they promote positive mental wellbeing across Helpline and website
following: support the leadership teams of each Division their Divisions. If you need help, please chat to one
• Has the spend been approved? to ensure we realise the benefits of our of your Divisional Mental Wellbeing First Aiders or
• Has the PO been raised for the correct integrated planning tools. seek assistance through the confidential support Scan the QR Code
value, with the correct vendor and helpline offered by our industry charity, GroceryAid.
client Company detail? Meet the Business Improvement Team You can also avail of our employee assistance
• Check how the vendor will invoice, for service that is run by Canada Life. Contact details
example, monthly, weekly and make sure can be found on the Larder or your site noticeboard.
the PO reflects the billing procedure. The recent Mental Health Awareness Week
• Has the PO been released? POs over programme received support across the Group.
£1k can only be printed if released. Many people took time out to join our Mindfulness
• IMPORTANT: The vendor must be emailed Creative webinar. The advice to engage with nature groceryaid.org.uk
a pdf copy of the PO – this includes was positively received, with many across the Group
both internal and external vendors.
• Remind your supplier that their invoice Simon Cleary Kevin Healy sending in pictures of walking in the countryside, GROCERYAID HELPLINE:
gardening or spending time with their pets. Thank
must match the PO - Remember YOUR Head of Business Commercial Lead you to everyone who shared inspirational, positive 08088 021 122
VENDOR, YOUR RESPONSIBILITY to Improvement mindset and wellbeing tips and congratulations to
ensure details are accurate and sort
any discrepancies. the winners of our self-care giveaway. Follow us:
Please bear in mind SHS has two payment
days, mid-month and end of month with
our standard terms being 15th of the
Second Month and End of the Following
Month. We will not be able to pay a supplier
on time where there are delays due to PO David Brown Jason McMullan
matching and this will need to be managed Supply Lead Finance Lead
by the PO raiser or their Manager.

34 35
28/06/2021 17:17
GA-1100 Rainbow Advert - Internal Comms_AW.indd 1
GA-1100 Rainbow Advert - Internal Comms_AW.indd 1 28/06/2021 17:17