Page 62 - Malvern College - Welcome Brochure

Privacy Policy for Prospective Privacy Policy for Prospective Current and Former Pupils Current and Former Pupils INTRODUCTION
This notice is is to help pupils understand how and and why we collect your personal information and what we do with that information It also explains the decisions that you can make about your own information We are giving you you this notice because you you are mature enough to make decisions about your personal information If you have any questions about this notice please talk to to your HouseM or or Tutor WHAT IS “PERSONAL INFORMATION”?
Personal information information is information information that the College collects about you you This includes information such as your name date of birth and address as as well as as things like exam results medical details and behaviour records The College may also record your religion or or ethnic group CCTV photos and video recordings of you are also personal information HOW AND AND WHY DOES THE COLLEGE COLLECT AND AND USE PERSONAL INFORMATION?
Below are some examples of the different ways in which we use personal information and where it comes from The College’s primary reason for for using your personal information is to provide you with an education Admissions forms give us lots of personal information We get information from you you you your your parents/guardians your your teachers and other pupils Your old school also gives us information about you you so that we can teach and care for you you Sometimes we get information from your doctors and other professionals where we need this to look after you We collect this information to help the College run properly safely and to let others know what we do here Here are some examples:
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to to promote good behaviour via the pupil disciplinary process if necessary We may need to to report some of your information to to the government For example we may need to tell the local authority that you attend the the College or or let them know if we we have any concerns about your welfare If you are from another country we have to make sure that you have have the the right to to study in the the UK We might have have to to provide information to UK Visas and Immigration who are part of the government Depending on where you you will go when you you leave us we may need to to provide your information to to other schools colleges and universities or or potential employers For example we may share information about your exam exam results and provide references We may need to pass on information which they need to look after you When you take public examinations (e g GCSEs) we will need to share information about you with examination boards We may need to share information with the police or or our legal advisers if something goes wrong or to help with an inquiry For example if one of your classmates is injured at at the the College or if there is a a burglary We may share some information with our insurance company to make sure that we have the insurance cover that we need We may share your your academic and your your behaviour records with your your parents or or guardian so they can support your your schooling via the parent portal or or directly through telephone email or letter We are are required to share information with the Independent Schools’ Inspectorate the the agency responsible for the the inspection of ISC schools in in England We will only share your information with other people and organisations when we have a a a a a good reason to do so so In exceptional circumstances we may need to share it more widely than we would normally If you you are doing the IB your name College email address photograph nationality first language date of birth and curriculum information are stored on on ManageBac We will monitor your use of email the internet and mobile electronic devices e e e e e e e g iPads This is is to check that you are not misbehaving when using this technology or putting yourself or or others at risk of harm If you you would like more information about this you can read the the “Policy on on the the Acceptable Use of ICT and E-safety” or speak to your HouseM or or Tutor • • We need to to tell all all staff if you are allergic to to something or might need extra help with some tasks We use CCTV CCTV to make sure the College site is safe CCTV CCTV is not used in in private areas such as as changing rooms The CCTV CCTV policy states that the the Objectives of the the CCTV CCTV Scheme are:
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to protect the the College and and its buildings and and other assets to increase personal safety and reduce the fear of crime to deter criminals from targeting the College to to support the Police in a a bid to to deter and detect crime to assist in in in in identifying apprehending and prosecuting offenders to protect members of the public and private property within the grounds