Page 63 - Malvern College - Welcome Brochure

Privacy Policy for Prospective Privacy Policy for Prospective Current and Former Pupils Current and Former Pupils • We may use photographs or or videos of you for the College's website and and social media sites or prospectus and and marketing collateral to show prospective pupils what we do here and to advertise the the College We may also approve the the use of photographs or videos by the Malvernian Society so that developments can be publicised We may continue to to use these photographs and videos after you have left Malvern College • Sometimes we use photographs and videos for teaching purposes for example to record your drama lessons • We may provide photographs or videos of you to to the College’s sister schools overseas for their publicity But we would obtain your consent before we do this • If you have any concerns about the use of photographs and videos please speak to to your Tutor or or HouseM • We publish our public exam results sports fixtures and other news on on the the College website and on on social media and and put articles and and photographs in the local news to to tell people about what we have been doing • We publish examination results in in the local newspapers and educational press but we will only include grades achieved by specific pupils with their permission in the the form of o of profiles of o of those achieving exceptional results • We may keep information about you for for a a a a very long time or or or even indefinitely if we need this for historical research or or statistical purposes For example if we consider the information might be useful if someone wanted to write a a a book about the College • We may keep details of your address when you you leave so we can send you the alumni magazine and find out how you you are getting on on We may also pass your details onto the the alumni organisation which is is called the the Malvernian Society We have a a a a a a data sharing agreement governing what information information is passed over Further information information on on on the alumni association can be found here: www malverniansociety org uk
WHAT DO DO WE DO DO WITH YOUR PERSONAL INFORMATION?
The Data Compliance Officer (Mr D D J Angus – dataprotection@
malverncollege org uk) is the person responsible at Malvern College for for managing how we look after personal information and deciding how it is is shared Like other organisations we need to to keep your information safe up to to date only use it for what we we we said we we we would destroy it when we we we no longer need it and most importantly -
treat the information we get fairly We work hard to to keep technical systems up to to date and training staff so that your information is as secure as possible Our legal grounds for for using your information LEGITIMATE INTERESTS
This means that the processing is is necessary for legitimate interests interests of of the the the College or the the the legitimate interests interests of of another unless these are outweighed by the the the impact on you In other words the processing must be fair The School relies on legitimate interests for most of the ways in in which it it uses your information The College has a a a a legitimate interest in:
• Providing you with an education • Safeguarding and and promoting your welfare welfare and and the welfare welfare of other children • Promoting the the objects and interests of the the College This includes fundraising e e e e e g g if we want to to raise money to to fund fund bursaries or new buildings • Facilitating the the efficient operation of the the College • Ensuring that all relevant legal obligations of the College are complied with In addition your personal information may be processed for the the legitimate interests of others For example we may use information about you when investigating a a a a a complaint made by a a a a a fellow pupil If you object to us us using your information where we are relying on our legitimate interests as as explained above please speak to your HouseM LEGAL OBLIGATION
This means that the College needs to use your information in in order to to comply with a a a a legal obligation for example to to report a a a concern about your wellbeing to Children’s Services We may also have to to disclose your information to to third parties such as the the the courts the the the local authority or or the the the police where legally obliged to do so VITAL INTERESTS
For example to prevent someone from being seriously harmed or killed PUBLIC INTEREST The College considers that it is acting in in in the public interest when providing education SPECIAL CATEGORY INFORMATION The College must also comply with an additional condition where it processes special categories of personal information These special categories include: nationality ethnicity political opinions religious or or philosophical beliefs health information and information about sex life or or or orientation SUBSTANTIAL PUBLIC INTEREST The processing is necessary for reasons of substantial public interest interest Vital interests For example if you are seriously hurt or or unconscious and cannot give consent Welcome Document 2020 -
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