Page 64 - Malvern College - Welcome Brochure

Privacy Policy for Prospective Current and Former Pupils
64
Welcome Document 2020 - 2021
LEGAL CLAIMS
The processing is is necessary for the the establishment in in the the exercise or defence of legal claims This allows us to share information with our legal advisors and insurers MEDICAL PURPOSES
This includes medical treatment and the management of healthcare services CONSENT
We may ask for for your your consent to use your your information in in in certain ways If we ask for for your your consent to use your your personal information you you can take back this consent at any time Any use of your information before you you withdraw your consent remains valid Please speak to to your HouseM if you you would like to to withdraw any consent given SENDING INFORMATION TO OTHER COUNTRIES
We may send your information to other countries where:
• We store information on on computer servers based overseas For example the IB ManageBac servers mentioned earlier are in Canada which has been judged by the European Commission to have an adequate level of protection for the the rights and freedoms of data subjects in relation to the the processing of personal data • We communicate with you you you or your parents when you you you are are overseas (for example during the holidays if you live in in a a a a different country) FOR FOR HOW LONG DO WE KEEP YOUR INFORMATION We keep most of your records for about 7 years after you you have left the College but we will keep your public examination results for 12 years after your departure This enables us to verify relevant details of your education for universities or or employers when you authorise us to do so In exceptional circumstances and if we we we are allowed to do so under data protection law we we we may keep your information for for a a a a a a longer time than usual or or or share it more widely than we would normally This is is the case whilst the Independent Inquiry into Child Sexual Abuse is ongoing We can keep information about you for for a a a a very long time or or or even indefinitely if we need this for historical research or or or statistical purposes For example if we consider the information might be useful for a a book about the College WHAT DECISIONS CAN YOU YOU MAKE ABOUT YOUR INFORMATION?
• If information is incorrect you can ask us to correct correct it • If you would like us to change or or update the information we hold about you you please speak to to your Tutor / HouseM • If you would prefer that we keep certain information confidential then please speak to to your Tutor/HouseM • You or or your parents can ask to see the information we hold about you you you If you you you are 13 years or over you you you would generally be the the the one to to decide whether to to make the the the request and your your decision might override your your parents The College will decide this if a a a request is is made and we would provide you with with the the information within 1
month of the the request being received • You can ask us to delete the information we hold about you in in certain circumstances For example where we no longer need the information • You can ask us to send you or or another organisation certain types of information about you in in a a a a a a format format that can be read by computer • Our use of information about you may be restricted in in some cases For example if you tell us that the information is inaccurate we can only use it it for limited purposes while we check its accuracy FURTHER INFORMATION AND GUIDANCE
This notice is is to explain how we look after personal information If you you you have any questions you you you can ask your Tutor/HouseM about how it works in our College Alternatively you can ask your your parents to to speak to to us on your your behalf if you you you prefer If you consider that we have not acted properly when using your personal information you you can contact the Information Commissioner’s Office: ico org uk
THIS NOTICE - EFFECTIVE 25TH MAY 2018
The College will update this Privacy Notice from time time to time time Any substantial changes that affect your rights will be provided to you directly as as as far as as as is reasonably practicable