Page 20 - Ocean Bay Club Management Proposal

Management Proposal for Ocean Bay Club

SERVICES & CAPABILITIES

A d m i n i s t r a t i v e S e r v i c e s

Tradd Management’s day to day operations cover the following services:

▪ Maintain documents and records for the Association and its members

▪ Maintain and keep updated database information pertaining to keys,

permits, tags, cards, remotes, etc.
▪ Prepare correspondence for the homeowners when necessary

▪ Stay updated with information regarding the statutes and legislation
affecting the operation of the Association, including tax filings and financial

practices.
▪ Assist the board in establishing, maintaining, and enforcing the appropriate

Rules and Regulations in accordance with the Master Documents.

▪ Coordinate all communications regarding insurance which consists of
obtaining insurance proposals, provide recommendations to the board,
advising the board of renewal dates, filing insurance claims, coordinating
with adjusters, assisting in filing Proof of Loss forms, and coordinating

restoration efforts.
▪ Maintain an updated homeowner list with mailing addresses, telephone

numbers, and email addresses.

▪ Display community documents on the website

▪ Distribute notices of meetings as directed by the Board and any other
notices required by the Master Documents in a timely manner
▪ Coordinate and attend meetings of the Board, including 4 regularly

scheduled Board meetings.

▪ Coordinate and attend the Annual membership meeting as well as any
special meetings and provide any reports or correspondence.

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