Page 34 - 2018 Summer Employee Handbook

FINANCIAL RESPONSIBILITY
Seasonal staff members may be called upon to handle money for a variety of reasons on the job. Documentation and care are important when handling money.
Day Camp, Instructional, Early Childhood programs
If a participant who is not registered in the program comes to your site to register you may NOT accept them into your program. If you have room, refer them to the Recreation office for registration and payment. Any adult can complete a Clinton Township Recreation registration form or card and they must complete it before a child can participate. Payment by cash, check, credit card (VISA and Master Card only) or money order is required and paid only at the office or online.
Day Camp (CDBG) Fees (for Parker and Steiner)
Sites located in the low and moderate-income areas of the Township do not have registration fees. Since there is no fee to participate, on-site registration is available. This does not include “Lunch Pass”. Fees for this program must be paid through Steiner or the main office. Registration forms must be filled out completely (including 2 different emergency phone numbers – both different than the home number and “release to” information – total of 3 different numbers) in order for the children to participate at the site. On-site registration applies only to Parker & Steiner Day Camp and forms must be turned into the main office daily.
Field Trip Money
Field trip money must be collected prior to the trip, never after. The individual permission slips and a field trip accountability sheet must accompany the final deposit. The remaining field trip money bag must be turned in to your supervisor at the field trip and should be turned in with the permission slips in an envelope marked with site name, trip, total field trip amount. Field trip money is not petty cash or a staff bank. You cannot borrow money for lunch or use field trip money to buy things for your program. Field trip payments that are in check or money order form should be made payable to: CTPR. Bills should be stacked neatly – lowest to highest, all facing the same way. After a trip has occurred, all refund requests should be directed to the CTPR office. Parker and Steiner Day Camp Sites can offer 1⁄2 off trips to all participants every week.
Field Trip Money Deposit (See Next Page for Sample)
You will receive a Money Bag for each day you will be collecting money for the field trip. Each bag will be labeled with the drop date, field trip name, & site name. There will also be a spot for the dollar amount of change kept (keep smallest bills you have) on site for the next day – not to exceed $50.00. All checks and cash over $50.00 collected that day will be turned in. You will also receive a separate folder to keep your permission slips and log in along with the change for the trip.
• Field trip money will be turned in to the office each day. Please count your money and checks, enter the amount to deposit for each on the front of the envelope, initial the front under authorized signature and enter the amount of money kept on site for change.
• Enter the bag # and amount deposited on your field trip money log each day. If there is no deposit for the day – fill that day in with zeros.
• Seal the envelope and bring to the office at the end of the day with the rest of the daily paperwork. This will be one of the people that stayed for any late parents. If your site doesn’t have a deposit or any other reason to come to the office, contact us so it can be noted on the list.
• At the office – you will sign in when you get to the office and give the bag to an office staff person. The office staff will fill out the tear off receipt on the envelope and give it back to you. Each tag will be stapled to the field trip money log and turned in with the permission slips.
Scholarships
Scholarships for in-house programs are provided with proper documentation. The family seeking the scholarship must be a Township resident and will need to complete an income affidavit. Scholarships are not available for commercial tickets sales, contractual programs or family field trips. Scholarships cannot be applied retroactively.
Deposits
Any deposits must be done in the same fashion as field trip money. Bills should be stacked neatly – lowest to highest, all facing the same way.
Keys and Phones
If you are issued keys and/or a site phone as part of your job duties, you are responsible for them. If keys or phone are damaged or lost, it could result in immediate dismissal.
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