Page 43 - VYSNOVA PROGRAM MANAGEMENT GUIDE 20200625

Accounting

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1 the 15 are processed and paid on the last day of the month. Any cost/timesheets for the 16
th
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to 31 are processed and paid on the 15 of the following month. For payroll to generate a
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timesheet must be filled out on time and fully approved. In order to make payment date the
payroll for the 15 must have fully approved timesheets and pay information no later than the 5
th
th
of the month and for payments on the last day of the month the same is due no later than the 20
th
of the month.
Payment dates that fall on the weekend will be processed the Friday prior, and, if the banks are
closed for the Holiday, the paycheck is available the day before the holiday.

The accounting department works with an outside vendor, Kelly Services (Kelly), to process payroll
and pay employee taxes. If there are issues with an employee paycheck, please contact the Staff
Accountant (POC information will be provided during Onboarding) who can coordinate with Kelly
to address any issues that might arise. It is the employee’s responsibility to log onto the Kelly
online system to ensure their tax information and deductions are accurate and in addition ensure
their pay is going to the correct bank account. Accounting is only responsible for providing the
proper gross pay to Kelly for each paycheck. Kelly processes the paycheck in accordance with what
the employee has chosen for payroll deductions, taxes, and banking requirements. Accounting is
not to adjust or correct any employee banking information, taxes, or deductions without written
consent by HR or the employee.

For Payroll services outside of or internal Vysnova payroll services, the project office will work with
the designated payroll company to pay the local employees in accordance with their employment
agreements. Time sheets reflecting the employee's working hours will be collected and payments
will be made in accordance with labor law and employment agreements from the designated
payroll company.

Forms for making corrections
The F&A is responsible for reviewing PSRs, Project General Ledger Reports, and Labor and Non-
Labor Detail Reports for accuracy. If the F&A discovers an inaccuracy in any of these reports, they
must generate and submit the following appropriate form and send to the PM for signature.

Labor reclassification (RECLASS) forms can be used once the timesheet has been processed in
Deltek T&E to correct a timesheet. The form must be filled out showing what was on the
timesheet and what the timesheet should be changed to. The correction form should be signed
by the originator, employee supervisor and controller before it is processed. Included in the form
is an explanation of why the change needs to occur. Template available in Vysnova Standard PgM
Docs ShareSync folder, see Annex E.

Non-Labor Correction (NLC) Form is a form used to correct how a PR was coded and invoice
processed and should only be used is a voucher was created and posted. As support include a
copy of the voucher packages to support the correction. The form should be filled out showing
the changes needed with a proper explanation. Template available in Vysnova Standard PgM Docs
ShareSync folder, see Annex E.

Other Accounting Forms Reviewed by the PM
Invoices: Standard Form (SF) 1034 and SF 1035 are the government standard forms and are
produced through CostPoint but in some cases due to additional information may be processed in
Copyright 2020 Vysnova Partners Inc. All rights reserved.

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