Page 188 - UK Continuing Airworthiness Regulations (Consolidated) 201121

Part 145 - ANNEX II - Maintenance

allows adequate traceability of the process to issue, continue, change, suspend or revoke
each individual organisation approval.
2. The records shall include as a minimum:
(a) the application for an organisation approval, including the continuation thereof.
(b) the CAA continued oversight program including all audit records.
(c) the organisation approval certificate including any change thereto.
(d) a copy of the audit program listing the dates when audits are due and when audits
were carried out.
(e) copies of all formal correspondence including Form 4 or equivalent.
(f) details of any exemption and enforcement action(s).
(g) any other CAA audit report forms.
(h) maintenance organisation expositions.
3. The minimum retention period for the above records shall be four years.
4. The CAA may elect to use either a paper or computer system or any combination of both
subject to appropriate controls.
145.B.55 AMC Record-keeping
1. The record-keeping system should ensure that all records are accessible whenever
needed within a reasonable time. These records should be organised in a consistent way
throughout the CAA (chronological, alphabetical order, etc.).
2. All records containing sensitive data regarding applicants or organisations should be
stored in a secure manner with controlled access to ensure confidentiality of this kind of
data.
3. All computer hardware used to ensure data backup should be stored in a different location
from that containing the working data in an environment that ensures they remain in good
condition. When hardware or software changes take place special care should be taken
to ensure that all necessary data continues to be accessible at least through the full
period specified in 145.B.55.
145.B.60 Exemptions
Where the CAA grants an exemption from the requirements of this Annex in accordance with Article
71 of Regulation (EU) 2018/1139, the CAA shall record the exemption. It shall retain those records for
the period provided for in point (3) of point 145.B.55.

APPENDICES APPENDICES TO ANNEX II (Part-145)
Reference Description
145.APP1 Appendix I — Authorised Release Certificate — CAA Form 1 Regulation (EU)
The provisions of Appendix II to Annex I (Part-M) apply.
145.APP2 Appendix II — Class and Ratings System used for the Approval of Maintenance Organisations referred to in
Annex I (Part-M) Subpart F and Annex II (Part-145)
The provisions of Appendix IV to Annex I (Part-M) apply.
145.APP3 Appendix III — Maintenance Organisation Approval referred to in Annex II (Part-145)

20 November 2021 188 of 412