Page 67 - UK ADR Aerodrome Regulations (Consolidated) October 2021

Part OR - ANNEX III - Aerodrome Operators

ADR.OR.D.030 Safety reporting system
(a) The aerodrome operator shall establish and implement a safety reporting system for all
personnel and organisations operating or providing services at the aerodrome, in order to
promote safety at, and the safe use of, the aerodrome.
(b) The aerodrome operator, in accordance with ADR.OR.D.005(b)(3), shall:
(1) require that the personnel and organisations mentioned in point (a) use the safety
reporting system for the mandatory reporting of any accident, serious incident and
occurrence; and
(2) ensure that the safety reporting system may be used for the voluntary reporting of
any defect, fault and safety hazard which could impact safety.
(c) The safety reporting system shall protect the identity of the reporter, encourage voluntary
reporting and include the possibility that reports may be submitted anonymously.
(d) The aerodrome operator shall:
(1) record all reports submitted;
(2) analyse and assess the reports, as appropriate, in order to address safety
deficiencies and identify trends;
(3) ensure that all organisations operating or providing services at the aerodrome which
are relevant to the safety concern, participate in the analysis of such reports and
that any corrective and/or preventive measures identified are implemented;
(4) conduct investigations of reports, as appropriate; and
(5) refrain from attribution of blame in line with the ‘just culture’ principles.
ADR.OR.D.030 AMC1 Safety reporting system
SAFETY REPORTING SYSTEM
(a) Safety reporting system - General
(1) An effective safety reporting system should include, apart from aerodrome
operator’s personnel, aircraft operators, ground handling service providers, air
navigation service providers, and any other organisation operating on the
aerodrome, or providing services at the aerodrome.
(2) The safety reporting system should include voluntary reporting possibilities intended
for safety hazards identified by the reporter, and that may have potential safety
consequences.
(3) The aerodrome operator should identify which events are mandatory to be reported.
(4) The aerodrome operator should provide the means and the format for reporting
which should be such that meets the existing reporting requirements foreseen in the
applicable legislation in terms of time, format, and required information to be
reported.
(5) The safety reporting system should include an acknowledgement to the reporter for
the submission of the report.
(6) The reporting process should be as simple as possible, and well documented,
including details as to what, how, where, whom, and when to report;
(7) Regardless of the source or method of submission, once the information is
received, it should be stored in a manner suitable for easy retrieval and analysis;
(8) Access to the submitted reports should be restricted to persons responsible for
storing and analysing them;
(9) Protection of the identity of the reporter should be ensured, and the procedures
established by the aerodrome operator to gather additional information for analyses,
or investigations should respect this principle;
(10) The safety reporting system should include a feedback system to the reporting
person, on the outcome of the occurrence analysis.
(b) Wildlife hazard reporting
(1) The aerodrome operator should ensure that its safety reporting system specifically
addresses the requirement for all third parties (aircraft operators, aircraft
mechanics, air traffic controllers, and other Air Traffic Services personnel, etc.) and
all aerodrome personnel, to report to the aerodrome operator wildlife strikes, and
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