Page 442 - UK AirCrew Regulations (Consolidated) March 2022

Part ARA - ANNEX VI - Authority Requirements for Aircrew

Records related to personnel licences, certificates, ratings, authorisations or attestations issued by the
competent authority should include, as a minimum:
(a) the application for a licence, certificate, rating, authorisation or attestation or change to a
licence, certificate, rating, authorisation or attestation;
(b) documentation in support of the application for a licence, certificate, rating, authorisation or
attestation or change to a licence, certificate, rating, authorisation or attestation, covering
as applicable:
(1) the course Area 100 KSA assessment;
(2) theoretical examination(s);
(3) skill test(s);
(4) proficiency check(s); and
(5) certificates attesting required experience;
(c) a copy of the licence or certificate including any changes;
(d) all relevant correspondence or copies thereof;
(e) details of any exemption;
(f) details of any enforcement action(s); and
(g) any report from other competent authorities relating to personnel licences, certificates,
ratings, authorisations or attestations issued by the competent authority.
ARA.GEN.220(a)(7) AMC1 Record-keeping
ACTIVITIES PERFORMED IN THE TERRITORY OF A MEMBER STATE BY PERSONS OR
ORGANISATIONS ESTABLISHED OR RESIDING IN ANOTHER MEMBER STATE
(a) Records related to the oversight of activities performed in the territory of a Member State
by persons or organisations established or residing in another Member State should
include, as a minimum:
(1) oversight records including all audit and inspection records and related
correspondence;
(2) copies of all relevant correspondence to exchange information with other competent
authorities relating to the oversight of such persons/organisations;
(3) details of any enforcement measures and penalties; and
(4) any report from other competent authorities relating to the oversight of these
persons/organisations, including any notification of evidence showing non-
compliance with the applicable requirements.
(b) Records should be kept by the competent authority having performed the audit or
inspection and should be made available to other competent authorities at least in the
following cases:
(1) serious incidents or accidents;
(2) findings through the oversight programme where organisations certified by, or having
declared its activities to, another competent authority are involved, to determine the
root cause;
(3) an organisation being certified by or, having approvals issued by, or having declared
its activities to, competent authorities in several Member States.
(c) When records are requested by another competent authority, the reason for the request
should be clearly stated.
(d) The records can be made available by sending a copy or by allowing access to them for
consultation.
ARA.GEN.300 Oversight
(a) The CAA shall verify:
(1) compliance with the requirements applicable to organisations or persons prior to the
issue of an organisation certificate, approval, FSTD qualification certificate or
personnel licence, certificate, rating, or attestation, as applicable;
(2) continued compliance with the requirements applicable to the persons holding
licences, ratings and certificates, the organisations it has certified, the holders of a
FSTD qualification and the organisations from which it received a declaration;
(3) implementation of appropriate safety measures mandated by the CAA as defined in
ARA.GEN.135(c) and (d).
(b) This verification shall:
(1) be supported by documentation specifically intended to provide personnel
responsible for safety oversight with guidance to perform their functions;
(2) provide the persons and organisations concerned with the results of safety oversight
activity;
(3) be based on audits and inspections, including ramp and unannounced inspections;
and
(4) provide the CAA with the evidence needed in case further action is required,
including the measures foreseen by ARA.GEN.350 and ARA.GEN.355.
(c) The scope of oversight defined in (a) and (b) shall take into account the results of past
oversight activities and the safety priorities.
(f) The CAA shall collect and process any information deemed useful for oversight, including
for ramp and unannounced inspections.
ARA.GEN.300(a);(b);(c) AMC1 Oversight
EVALUATION OF APPROVED TRAINING ORGANISATIONS’ OPERATIONAL SAFETY RISK
March 2022 442 of 554