Page 446 - UK AirCrew Regulations (Consolidated) March 2022

Part ARA - ANNEX VI - Authority Requirements for Aircrew

verifications.
ARA.GEN.305(f) AMC1 Oversight programme
(a) When determining the oversight programme for organisations that have declared their
activities, the competent authority should make a selection of the DTOs to be inspected
based on the elements specified in point ARA.GEN.305(f).
(b) For each selected DTO, an inspection is a sample inspection of the predefined inspection
criteria on the basis of key risk elements and the applicable requirements.
(c) The results of past oversight activities should include information from the DTO’s annual
internal review and the DTO’s annual activity reports as well as information from the
verification of the DTO’s training programme for Part-FCL compliance and occurrence
reports linked to the activity of the DTO, if applicable.
(d) The oversight programme should follow a risk-based approach and should be developed
on a yearly basis. At least one inspection should be performed for each DTO not later than
72 months starting from the date on which the declaration was received or, subsequently,
the last inspection, as applicable.
(e) Additional inspections or unannounced inspections to specific DTOs may be included in
the oversight programme on the basis of the elements specified in point ARA.GEN.305(f).
ARA.GEN.305(f) AMC2 Oversight programme
An inspection of a DTO should at least focus on:
(a) the existence of a safety policy statement and its adequacy regarding the DTO activities;
(b) the existence of appropriate measures aiming to achieve the objectives of the safety policy
including risk mitigation measures, results of annual reviews and respective corrective
actions, if applicable;
(c) flight training in accordance with the DTO training programme, its conduct and standards
as well as training records;
(d) training aircraft in use, including their registration, associated documents and maintenance
records;
(e) use of FSTDs;
(f) operating sites and associated facilities as appropriate; and
(g) information on flight instructors and on the validity of their licences, certificates, ratings and
logbooks.
ARA.GEN.310 Initial certification procedure – organisations
(a) Upon receiving an application for the initial issue of a certificate for an organisation, the
CAA shall verify the organisation’s compliance with the applicable requirements.
(b) When satisfied that the organisation is in compliance with the applicable requirements, the
CAA shall issue the certificate(s), as established in Appendixes III and V to this Part. The
certificate(s) shall be issued for an unlimited duration. The privileges and scope of the
activities that the organisation is approved to conduct shall be specified in the terms of
approval attached to the certificate(s).
(c) To enable an organisation to implement changes without prior CAA approval in accordance
with ORA.GEN.130, the CAA shall approve the procedure submitted by the organisation
defining the scope of such changes and describing how such changes will be managed
and notified.
ARA.GEN.310(a) AMC1 Initial certification procedure - organisations
VERIFICATION OF COMPLIANCE
(a) In order to verify the organisation’s compliance with the applicable requirements, the
competent authority should conduct an audit of the organisation, including interviews of
personnel and inspections carried out at the organisation’s facilities.
(b) The competent authority should only conduct such audit after being satisfied that the
application shows compliance with the applicable requirements.
(c) The audit should focus on the following areas:
(1) detailed management structure, including names and qualifications of personnel
required by ORA.GEN.210 and adequacy of the organisation and management
structure;
(2) personnel:
(i) adequacy of number and qualifications with regard to the intended terms of
approval and associated privileges;
(ii) validity of licences, ratings, certificates or attestations as applicable;
(3) processes for safety risk management and compliance monitoring;
(4) facilities - adequacy with regard to the organisation’s scope of work;
(5) documentation based on which the certificate should be granted (organisation
documentation as required by Part-ORA, including technical manuals, such as
operations manual or training manual).
(d) In case of non-compliance, the applicant should be informed in writing of the corrections
that are required.
(e) In cases where an application for an organisation certificate is refused, the applicant
should be informed of the right of appeal as exists under national law.
ARA.GEN.315 Procedure for issue, revalidation, renewal or change of licences, ratings, certificates or attestations – persons
(a) Upon receiving an application for the issue, revalidation, renewal or change of a personal
licence, rating, certificate or attestation and any supporting documentation, the CAA shall
verify whether the applicant meets the applicable requirements.
March 2022 446 of 554