Page 26 - Area 9 - PPP

PARAMETER D – SPECIAL PROVISIONS
1. SYSTEM-INPUTS AND PROCESSES

Equipment’s and supplies are procured using the general procurement guidelines of
the university

2. IMPLEMENTATION
Supplies are purchased in accordance to RA 9184 through the following process.

A. STEPS IN PREPARING THE PURCHASE REQUEST

Step 1. Prepare the purchase request per classification and fund using the PR form.
Step 2. Email/submit soft copy of the PR to the assigned technical working group

(TWG) Member for evaluation.
Step 3.Print the evaluated PR and have it signed by TWG Member.

Step 4. Have the PR signed by the designated signatories (Pres., VP, etc).
Step 5. Submit to BAC thr0ugh BAC Secretariat with the required attachment:

a) Routing Slip /Document Tracking N0.
b) APP

c) Letter (if requesting for shopping) or Justification (for late submissi0n)
d) Stock position sheet (from supply office, for shopping or other modes of

procurement due to emergency purchase)

B. STEPS FOR THE PUBLIC BIDDING OF GOODS AND SERVICES
Step1. Consolidation of Public Purchase and Request.

Step 2. Preparati0n 0f Bidding Documents (Invitati0n t0 Bid; Bid forms, Supporting
Documents, etc.)

Step 3.Advertise Invitation and Post the bidding Documents to PhilGEPS, IFSU
Website, and Newspaper*

Step 4. Preparation and P0sting* 0f Bid Bulletins, Minutes and Revised Bid
D0cuments (*PhilGEPS and IFSU Website)

Step 5.Preparation of Abstract of Bids to be forwarded to the TWG for evaluati0n.
Step 6. Preparation Summary of Results after Evaluation of the TWG and completion

of necessary Information/Approval Specification fr0m the End-Users.