Page 85 - VACC Membership Kit 2023

13 – GENERAL MEETINGS
PART III – GENERAL MEETINGS
13 – GENERAL MEETINGS
(a) The Annual General Meeting of the Association will be held during such month and at such time and place as may be determined by the Executive Board but no later than six months after the end of the financial year.
(b) Twenty-one days notice shall be given of the Annual General Meeting, and in the case of a Special General Meeting, twenty-one days notice shall be given except where time is of the essence, in which case no less than 7 days notice will be given.
(c) A Special General Meeting may be convened by the President or five members of the Executive Board at any time.
(d) The Secretary must convene a Special General Meeting on receipt of a requisition signed by at least twenty- five Members of the Association, stating the purpose for which such meeting is required.
(e) A person entitled to attend a General Meeting may attend the meeting via Electronic Communication, in such manner as may be determined by the Executive Board from time to time.
(f) Where a person is permitted to participate in a meeting via Electronic Communication, the person’s attendance will be counted toward the quorum and the person will be permitted to participate in the meeting as if he/she were present at the place where the meeting was convened.
(g) Any Member wishing to bring forward any resolution at any General Meeting must give at least nine days notice and in the case of the Annual General Meeting, thirty days notice in writing to the Secretary of their intention to do so.
(h) No business shall be transacted at any General Meeting except that stated in the notice convening the General Meeting.
(i) The Secretary shall, in giving notice of a meeting, include in such notice any resolution of which the Secretary has had due notice from any Member.
(j) The chairman may, with the consent of any meeting at which a quorum is present, and must, if so directed by the meeting, adjourn the meeting from time to time and from place to place but no business may be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.
(k) When a meeting is adjourned for 30 days or more, a notice of the adjourned meeting must be given as in the case of the original meeting.
(l) Except as provided in clause 13(k) it is not necessary to give any notice of adjournment or the business to be transacted at any adjourned meeting.
191V: Incorporates alterations of 5 February 2021 (R2020/198 and D2020/19) Page 15 of 33 Pages