Page 87 - VACC Membership Kit 2023

17 – COMPOSITION OF EXECUTIVE BOARD
Fifteen Members present shall respectively constitute a quorum at an Annual General Meeting or a Special General Meeting. In the event of a quorum not being present within thirty minutes of the hour for which any meeting shall have been called, it shall be in the power of the Members then present to adjourn such meeting for any period not exceeding seven days and from time to time until a meeting shall have been duly constituted.
(c) The Executive Board shall, at every Annual General Meeting, lay before the Association’s Members the President’s Report and the Annual Report, the Financial Statement, the Operating Report and the Auditor’s Report for the financial year, each of which shall be prepared in accordance with the requirements of the Act.
(d) Every Member of the Association shall be notified of the release of the Annual Report, Financial Statement, Operating Report and Auditor’s Report at least twenty-one days prior to the Annual General Meeting and a copy shall be made available on the Association’s website, and if requested by a Member, a copy forwarded by post or electronically.
16 – BALLOT PARTICIPATION
Whenever a ballot is to be taken for the purpose of submitting a matter to a vote of the Members of the Association or of a Division or of an Affiliated Association, the Secretary shall notify every Member concerned of the meeting at which the vote is to take place or the arrangements for any ballot which is to be held by post and shall ensure that every financial Member concerned is given the opportunity of voting at such meeting or ballot.
(a)
PART IV – EXECUTIVE BOARD
17 – COMPOSITION OF EXECUTIVE BOARD
The Association will have an Executive Board consisting of:
(i) the President;
(ii) the Vice-President;
(iii) the Secretary; and
(iv) six other board members,
all of whom may hold office as members of the Executive Board for two calendar years or until others are elected.
Notwithstanding any other provision of these Rules, in particular clauses 17(a) and 32:
(i) If in an election year, the AEC notifies the Association that it is unable to conduct elections of the Executive Board at the Annual General Meeting at which the election was scheduled, this clause 17(b) shall apply.
(ii) Upon receipt of a notice under clause 17(b)(i), the Executive Board shall use its reasonable endeavours to ensure the AEC conducts the election as soon as practicable after the Annual General Meeting at which the election was scheduled.
(iii) As soon as reasonably practicable after the AEC notifies the Association that it is able to conduct elections in accordance with these Rules, the Secretary shall convene an Annual General Meeting or if the timeframe in which an Annual General Meeting must be convened under 13(a) has expired, a Special General Meeting, to conduct the election. If a Special General Meeting is convened under this clause 17(b)(iii), that Special General Meeting shall be deemed to be the Annual General Meeting in an election year at which the Executive Board is declared, for the purposes of clauses 18(a), 18(g), 32(a)(ii), 32(c), 32(e), 32(y)(iv) and 32(ii).
(b)
191V: Incorporates alterations of 5 February 2021 (R2020/198 and D2020/19) Page 17 of 33 Pages