Page 72 - BASIC GUIDELINE FOR QS

Professional Practice: Guideline for Quantity Surveyor Chapter 2

2.7 Involvement of QS in Pre-Contract Procedure

Basically, the involvement of QS in pre-contract procedure is the preparation of
tender/contract documents in order to facilitate the administration of projects by
providing accurate bills of quantities based on quantities of work in accordance to the

published Standard Method of Measurement (SMM), as well as the tailoring of
comprehensive, balanced Contract Conditions.

2.7.1 Budgeting & Cost Consultancy
 Production of detailed budgetary prices for all services based on available

designs and/or design criteria.
 Advising on basic levels of costing, rules of thumb, relevance of local

influential factors, etc.

2.7.2 Cost Estimation

 Estimation of material, equipment and labor costs for services based on
available design documents (drawings, specifications and Bills of Quantities).

2.7.3 Tender Review
 Prepare list of tenderers, conduct interview, if required and obtain approval

 Complete review and analysis of in-house tender costs and/or Contractor
quotations for all services, and furnishing of recommendations.

 Arrange the Consultants tender analysis; obtain clarifications of ambiguities
and prepare tender report. If necessary, arrange interviews of tenderers.
Prepare tender award recommendation and obtain instructions.

2.7.4 Tender Management

 Management of complete tender process, from invitation to tender, through
liaison between tenderers and technical consultants, to evaluation of
submitted tenders.

 Decide on type and form of contract. Monitor Consultants in the preparation
and assembly of tender document

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