Page 27 - ACMO_CM_W24

The key to any meeting is preparation back-office program is possible, process that ensures owners can
and knowing your boundaries. If you are but it will result in much more only vote in one format – a back-
uncomfortable with a particular format backend work for management / the office program will assist with this.
and your condominium wants to use that meeting provider. The alternative is 5. Lastly, have both a live meeting
format, bring in someone else to take care to consider a back-office platform chair and a virtual meeting chair to
of the meeting logistics. For hybrid meet- that will provide for the collection streamline the voting process during
ings, you are essentially running both a of proxies, registration, and voting the meeting.
virtual and an in-person meeting, so you during the meeting. In summary, hybrid meetings are
must keep this in mind when you start 3. Confirm whether you have sufficient a great way to balance requests from
booking the meeting. There is no doubt technology or if you need to retain owners seeking to have meetings in
that hybrid meetings are more expen- a company to provide it. Sufficient both in-person and virtual formats.
sive. However, if a condominium wants technology includes: However, managers should not be
to have a hybrid meeting, hybrid meet- a. A robust camera and microphone expected to navigate this on their own.
ings can be successful if you are prepared (we have been using the OWL, Obtaining the necessary background
and carefully consider the requirements which allows for 360-degree support from third parties to assist in
of the meeting. viewing and microphone); executing the meeting will ensure that
Here are some key considerations for b. A projector or large television owners can reasonably participate in
hybrid meetings: screen; both formats. n
1. Ensure that you book a meeting c. A computer to run the meeting
room that will provide sufficient through a camera, microphone, Cheryll Wood is an associate at David-
space for in-person attendees and and large monitor; and son Houle Allen LLP, and has been practic-
has the following: d. Computers for the live chair and ing condominium law for over ten years.
a. strong wifi / strong cellular signal; virtual chairs. She primarily represents condominium
b. A projector with a screen or large 4. At the meeting, you need to ensure: corporations (and other joint-ownership
TV; and a. that you test the technology in properties). In her practice, Cheryll en-
c. Accessibility advance; joys helping her clients navigate the in-
2. Determine what platform you will b. that you have ballots and voting tricacies of condominium law along with
be using for the virtual side of the cards for the in-person voting; and other relevant legislation.
meeting. Using Zoom without a c. that you have a careful registration dhacondolaw.ca

26 I CM Magazine WINTER 2024 27