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form provides for those materials triple-check the details. Flaws can f. Anticipate what you will need for
to be included. Attached to this form invalidate; the meeting: list of owners, type of
are the materials to be included. b. Have your details verified by ballots, details on auditors that are
7. A record of the Corporation another set of eyes; being presented for consideration
to be included in the Notice of c. Have the Board approve the forms; by unit owners;
Meeting. Attached to this form is d. Make sure you calculate enough g. Ensure that critical elements of
a description of the record of the days for notice and check it the proxy are verified by a third
Corporation to be included or a twice; party for completeness. n
copy of the record to be included. e. Anticipate what needs to
8. The Notice for Meeting of Owners accompany your package: by-law Patricia Elia is a senior lawyer with Elia
covers the following: amendment, common element Associates. Additional Credits: Katherine
a. Section 3: The Nature of the changes, candidate bios and Gow, Cheryll Wood, and Nancy Houle.
Business to be Presented at the disclosure forms; www.elia.org
meeting (include an Agenda
b. Section 4: Quorum
c. Section 5: By-law Authorizing
Methods of Being Present at the Are your fan coils 20 years or older?
Meeting
d. Section 6: By-law authorizing
Methods of Voting: General Call 905-602-1555 for a free fan coil assessment.
Operating By-law checked
e. Section 7: Use of a Proxy
f. Section 8: What is the meeting
for exactly?
g. Section 9: Additional material
submitted by owners
h. Section 10: A by-law of the
Corporation requires that
additional materials be included.
9. Important points for the Proxy:
a. Identity of the Condominium;
b. Who is completing the proxy:
Attorney or Unit Owner or
Mortgagee or Agent;
c. Date and time: the most current
proxy WINS!;
d. THE NAME OF THE PROXY –
this is left blank routinely;
e. Checking one of the boxes for the
type of proxy;
i. Non-voting for quorum only
WITH INITIALS;
ii. Voting only with respect
to routine matters and for
quorum WITH INITIALS;
iii. For every item on the agenda
unless indicated as to how
the proxy will vote WITH
INITIALS; and Soluuons and Services for
iv. Instruction on how to vote
the proxy: Fan Coil Units
1. Electing to vacant positions
2. Electing to vacant owner-
occupied positions
3. Voting for specific matters Canada’s largest and most experienced fan coil experts.
4. Voting for removal of Residents know and trust our brand. We can help.
directors and election of
substitute www.cerrfiedcleanaircorp.com | info@cerrfiedcleanaircorp.com
10. Tips on How to Surf the Big Waves:
a. Attention to detail – double and
22 I CM Magazine WINTER 2024 23