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they are being used in compliance with APUS policies. APUS reserves the right to review or inspect email
and files on APUS computer systems periodically as deemed necessary and appropriate and to disclose
the contents thereof to law enforcement or other third parties with or without notice to the sender or
the recipient.

APUS normally uses software for e-mail supervision, unless extraordinary circumstances warrant other
types of supervision, as determined on a case by case basis by department Director or above.

E-mail Retention
The Email Retention Policy provides employees with guidelines and procedures that enable the
company to have:
• An accurate accounting of the important records that the company maintains,
• An understanding of how and by whom records are managed, and
• A means for appropriate handling of record retention, hold and disposal.

Compliance with this policy is very crucial. Non-compliance may result in disciplinary action for
employees who do not comply, including potential termination for violators, and can lead to legal,
regulatory, and cost-control issues for the University. Additionally, violation of federal and state statutes
regarding improper document destruction and obstruction of justice may result in the imposition of
significant fines and terms of imprisonment for individuals who engage in such activity. Refer to the
Intranet further details: IT\Help Desk\E-mail Archiving Policy

Internet Usage
Access to the Internet through American Public University System is for APUS business use. Users
granted this access must adhere to strict guidelines concerning the appropriate use of the web. Users
who violate the provisions outlined in this document are subject to disciplinary action up to and
including termination. In addition, any inappropriate use that involves a criminal offense will result in
legal reporting.

Acceptable User
Access to the Internet is specifically limited to activities in direct support of official APUS business.
In addition to access in support of specific work related duties, the APUS Internet connection may be
used for educational and research purposes.

If any user has a question of what constitutes acceptable use he/she should check with his/her
manager for additional guidance. Management or supervisory personnel shall consult with the IT for
clarification of these guidelines.

Inappropriate Use
APUS Internet access shall not be used for any illegal or unlawful purposes. Examples of this would be
the transmission of violent, threatening, defrauding, pornographic, obscene or otherwise illegal or
unlawful materials.

Use of company e-mail or messaging services shall be for the conduct of APUS business only. These
services shall not be used to harass, intimidate or otherwise annoy another person. Please see the Email
Usage Policy for policies regarding the use of email.

2019 Employee Handbook, Revised January 2019 46