Page 19 - CateringGuide2017

Terms & Conditions for Rental

Event Time: Four (4) hours for each event. Your Caterer must be advised a minimum of two (2) weeks
in advance if extra hours are requested, for an additional fee.
All meals (breakfast, lunch and dinner) are single servings, unless otherwise requested, at extra cost.

Meal service is for one (1) hour from the contracted start of the mealtime.
Due to health regulation, no meals are allowed to be taken out of the building, nor food or beverages
brought in, the exception being wedding cakes, etc. All consumable food items must be purchased
through Catering.

The minimum guaranteed number of guests and full payment are due seven (7) days prior to your event.
Should your function be cancelled less than 60 days prior to your event, you will be charged 25% of the
value of your contract. Your deposit is NON-REFUNDABLE, and a reception fee may apply.

Host is responsible for all guests and any damages which may occur. Caterer is not responsible for lost
or stolen items.
Changes to the event can only be made by the Host.

Cake fee is 50¢ per guest to cut, plate, and serve.
No open flames are permitted on the tables; all candles must be in fire-resisitant votives.

You may provide your own centerpieces or rent centerpieces from us.
Entertainers cannot use flames or smoke, to include dry ice.

The fee for providing a bartender is $100 for a four (4) hour period.
No use of confetti, glitter, rose petals, rice, birdseed, poppers or aerosol-type party “string” is permitted
inside or outside the building. There will be a $250 cleaning fee applied to your account if you use any
of these items.

Gratuity: Monday through Saturday: 20% Sunday and Holidays: 25%. Prices will be guaranteed sixty
(60) days prior to your special event or upon final payment, whichever comes first.

Event Sponsor must provide credit card for all events.

All adult guests must have a valid I.D. to enter Joint Base San Antonio - Fort Sam Houston.
No press or media are to attend your event unless prior written approval is given by the JBSA Fort Sam
Houston Public Affairs Office.

In order to assist you in making your event a success,
allow us to remind you of the following requirements.
Additions made after this point are subject to a 20%
administrative charge. There will be a $200 charge
for each additional hour past your scheduled event
time; this charge increases to $500 after midnight.

If your Caterer must cancel your event for reasons
beyond their control, you agree that your only
recourse will be a full refund of all monies you have
already paid toward your event.