Page 96 - Using MIS

64 Chapter 2 Collaboration Information Systems

Figure 2-24
UMIS Completed Tasks in
SharePoint

The Minimal Collaboration Tool Set

The first, the Minimal set, has the minimum possible set of tools and is shown in the second
column of Figure 2-25. With this set, you should be able to collaborate with your team, though
you will get little support from the software. In particular, you will need to manage concurrent
access by setting up procedures and agreements to ensure that one user’s work doesn’t conflict
with another’s. Your collaboration will be with text only; you will not have access to audio or
video so you cannot hear or see your collaborators. You also will not be able to view documents
or whiteboards during your meeting. This set is probably close to what you’re already doing.
The Good Collaboration Tool Set

The second set, the Good set, shown in the third column of Figure 2-25, shows a more sophis-
ticated set of collaboration tools. With it, you will have the ability to conduct multiparty audio

Three Collaboration Tool Sets

Minimal Good Comprehensive
Communication Email; multiparty text Google Hangouts Microsoft Lync
chat
Content Sharing Email or le server Google Drive SharePoint
Task Management Word or Excel files Google Calendar SharePoint lists
integrated with email
Nice-to-Have Discussion boards, Built-in discussion
Features surveys, wikis, blogs, boards, surveys, wikis,
share pictures/videos blogs, picture/video
from third-party tools sharing
Cost Free Free $10/month per user
or
Free
Ease of Use (time to None 1 hour 3 hours
learn)
Value to Future None Limited Great
Business Professional
Limitations All text, no voice or video; Tools not integrated, Cost, learning curve
no tool integration must learn to use several required
Figure 2-25 products
Three Collaboration Tool Sets