Page 411 - MANUAL OF SOP

Manual of OP for Trade Remedy Investigations

Appendix-51
No. 19/1/2018-DGAD
Ministry of Commerce and Industry
Department of Commerce
Directorate General of Anti-Dumping and Allied Duties
4 Floor, Jeevan Tara Building
th
New Delhi- 110001
th
Dated: 24 May, 2018
Subject: Recording, Indexing and Weeding of records in DGAD
In pursuance of the circular no. 3 dated 09.04.2018 issued by the undersigned,
the process of weeding out of records in DGTR has started. Currently, files relating
to investigations whose final findings have been issued in 2017-18 are being
consolidated and extra copies of documents are being removed.

2. While analysing the files sent by the investigation teams, it has been noticed
that as a normal practise, both the IO and the CO send their files independently
as and when convenient. As a result, tracking of files relating to a particular
investigation is difficult and time consuming as files of both IO and CO are placed
at different locations in the record room. It has also been noticed that in most cases,
complete set of all records (IO and CO files) are not there in the record room.

3. In view of above, the following instructions for recording, indexing of files,
and weeding out old records are notified for compliance by all Investigation Teams
of this Directorate.

While sending files in the record room all officers must ensure the following

I. The IOs and Cos should submit their files together
II. The contents of the file should be clearly mentioned on cover of each file.
Files may be differentiated as main file, public file, Questionnaire Response,
Verification Reports, Written Submissions and Rejoinders.

III. Note portion of the file should be page numbered.
IV. A CD consisting of all relevant documents, working statements, DGCIS data
etc related to a particular case should also be submitted along with the files.
The IOs and CO should coordinate among themselves to prepare one CD of
all relevant files and submit it for recording.

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